Administrative Assistant

Description

Rooted in the Bronx, New Settlement stands with community members to break systemic barriers, advance justice, promote leadership and strengthen neighborhoods. By ensuring agency around education, employment, housing, wellness and creative expression, we help cultivate an equitable society where individuals and families have the power to use their voice to create the change they wish to see.

Since New Settlement’s inception in 1989 as a settlement house rooted in the Bronx, our organization has been a responsive community partner. Originally established to revitalize abandoned buildings into affordable housing, New Settlement has since evolved into a multi-generational, forward-looking organization. We support 15,000 members of the community annually by providing organizing in housing and schools, and programs in education, college access, youth development, arts, workforce development, wellness and more. EEO/AA

JOB SUMMARY: Reporting to the Data/Office Manager, the Admin Assistant will support office staff in all administrative and clerical functions of the NSA Youthbuild Program while working closely with young adults ages 17.5 – 24 years old. In addition to handling administrative functions, the Admin Assistant is responsible for fiscal functions and supervises database maintenance.   The Admin Assistant exercises substantial discretion and independent judgment in affecting his/her responsibilities including handling vendor transactions.

Job Duties include but not limited to:

• Day-to-day responsibilities include office reception as well as student application and intake process
• Provides program information, captures documents and tracks applications in the enrollment pipeline, conducts intake interviews and verifies student eligibility
• Monitors student attendance and performance, maintains records and data, and contacts absent students
• Tracks student timesheets and submits for payroll
• Acts as liaison with main office regarding administrative matters, incident reports and building management issues
• Orders supplies and goods and maintains vendor relationships
• Enters information on students, attendance, activities, scores, and outcomes into spreadsheets and other data as required
• Assists with correspondence, filing, phone answering, copying, and scanning
• Conducts outreach and program marketing as needed
• Perform other duties as assigned

Qualifications

QUALIFICATIONS & EXPERIENCE:

• High School Diploma or three years of experience in a related field
• Previous experience working with youth in a community-based setting, using a positive youth development model
• Strong commitment to helping young people succeed in an innovative training program to reorient their lives, nurture their leadership skills, and enable them to make a difference in their community
• Strong organizational skills- must be detail-oriented
• Experience with clerical and administrative skills
• Strong computer skills preferred
• Excellent oral and written communication as well as presentation skills
• Ability to multi-task and work as part of a team
• Flexible schedule
• Strong speaking and writing in Spanish language preferred

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this job.

• The ability to sit, stand, walk, and use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and hear.
• The ability to frequently sit and reach with hands and arms.
• The ability to occasionally lift and/or move up to 20 pounds.

Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of the job.

• Must be able to utilize office equipment such as desktop/notebook computers, copiers, printers, scanners, telephones, and calculators.
• The noise level in the work environment is usually moderate.

Employment is at will and employees will undergo 45- and 90-day check-ins during their 90-day probationary period.

NOTICE: The above statements are intended to describe the general nature of the environment and level of work being performed by this job. This job description in no way states or implies that the duties and responsibilities listed are the only tasks to be performed by the employee in this job. The employee will be required to follow other instructions and to perform other job-related duties requested by their supervisor. This job description supersedes prior job descriptions. When duties and responsibilities change and develop, the job description will be reviewed and subject to changes of business necessity.

New Settlement is proud to be an Equal Opportunity Employer, and considers qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other protected factor under federal, state, or local law.

This job description generally indicates the nature and levels of work, knowledge, skills, abilities, and other essential functions expected of an employee. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of you as an employee. You may be asked to perform other duties as required.

Salary : $20 - $25