Legal Assistant - Litigation

Legal Assistant-Litigation

Position Responsibilities:

• Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible.

• Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing, and transmitting text, data and graphics using office software applications.

• Knowledge of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines.

• Prepare and coordinate e-filings, including filings in state and federal courts and agencies.

• Handle incoming and outgoing mail, faxes, and scan documents.

• Ensure that documents are saved and filed into the appropriate paper and electronic workspaces/folders.

• Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, deadlines, court settings, hearings, meetings, and travel arrangements.

• Maintain Outlook contacts for each attorney as appropriate.

• Open files, close files and assist with conflicts checks.

• Provide support to the attorneys with timesheets and regular billing matters.

• Set up (and take down) of conference room for scheduled meeting, depositions, etc.

• Provide facilities support, including a walk-through to report burned out lights to maintenance; tidiness and adequate stock of supply room; handle shredding bin services, send/receive offsite records, etc.

• Maintain organization and tidiness of kitchen/breakroom, supply cabinets and copying room.

• Receives and scans mail, documents, packages, and courier deliveries then deliver or distributes items accordingly.

• Order, track, and restock kitchen and office supplies.

• Maintain a professional and good working rapport with clients which requires discretion and judgment.

• Regular and predictable attendance is an essential function of the job.

Required Skills & Qualifications:

• A high school diploma or equivalency is required; an associate degree, business school certificate or related education is desirable.

* 3 years of litigation secretarial or legal assistant experience in a law firm_ environment required_. Litigation and e-filing experience required. Experience in employment law and business transactions is a plus.

• Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook, and PDF.

• Working knowledge of legal practices, terminology, documents, and court procedures.

• Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources.

• Excellent typing, spelling, grammar, proofreading, and general clerical skills.

• Ability to coordinate work activities and work well with others; prepare legal correspondence and documents; organize and maintain files and records.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance
• Wellness program

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Salary : $65,000 - $75,000