Office Manager - Bilingual Spanish

JOB TITLE: Office Manager, Full-time

LOCATION: Annapolis, Maryland

MUST SPEAK SPANISH

Job Type: Full-time

Pay: $22.24 - $41.10 per hour

Expected hours: 35 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Timeline: Starts February or March 2024 hybrid during start-up phase, then shifts to full-time in-person by June 2025 in preparation for opening August 2025.

About New Village Academy:

Come join us in reinventing high school - giving students the WILL and the SKILL to transform their own education and future!

New Village Academy, a small public charter high school opening in Fall 2025 in Annapolis Maryland, is seeking a dedicated and innovative team to create a new school community together!

Co-designed by high school students and Annapolis community leaders, New Village is committed to “High School Done Differently” using Equity as our Foundation, the Science of Motivation as our Playbook, and the City of Annapolis as our Classroom. Our small size fosters a close-knit community where every student is known as a unique individual, ensuring that no one "falls through the cracks." Our project-based learning model and emphasis on internships, apprenticeships, and dual enrollment in college ensure that students are fully prepared for the future they envision for themselves.

We are looking for highly organized administrative team members who are adaptive, reflective, collaborative problem-solvers ready for the challenge of creating a unique new school in a diverse community. This position starts in February 2025 to prepare for school launch!

Learn more about us at www.newvillageacademy.org

Job Responsibilities:

Administrative Management:

• Organize and implement administrative activities to ensure smooth daily operations.
• Manage and procure office supplies, equipment, and facilities.
• Student registration and records management
• Enrollment of new students and families
• Oversee annual admissions lottery and waiting list.
• Maintain paper records and online databases and ensure compliance with AACPS and New Village Academy records policies.

Community Relations:

• Build and maintain positive relationships with families, vendors, and the community.
• Serving as initial point of contact between families, community members, and the school.
• Managing phones, front entrance admission, and support arrival and dismissal of students.

Scheduling and Administrative Support:

• Managing calendars, scheduling appointments, and coordinating meetings for Principal, and sometimes Business/Operations Manager.
• Gathers and prepares data and reference materials for Principal
• Write correspondence, prepare reports, documents, spreadsheets, and presentations as required
• Provide general administrative support to School Leadership - Principal/ED and Operations/Business Manager

Financial Administration:

• Assist Business Manager with budget management and financial record-keeping.
• Processing invoices, managing petty cash, and other financial tasks.

Problem Solving:

• Resolving administrative problems and issues raised by staff and students.
• Implementing solutions to improve office/school efficiency.

Event Planning:

• Organize school events, celebrations, and Navigation Team meetings.

Technology Management:

• Overseeing the use of office technologies and ensuring systems are updated and maintained
• Collaborating with IT support for technical issues.

Qualifications:

• Minimum High School diploma, plus 2 years experience OR bachelor’s degree
• Bilingual Spanish required (written and conversational)
• Positive, innovative, and collaborative spirit
• Excellent problem-solving skills and flexibility in a start-up environment
• Strong organization, attention to detail, and project management skills
• Ability to relate to students and families in a consistently warm and welcoming manner
• Knowledge of modern office practices and procedures, bookkeeping, business English, spelling, and commercial arithmetic
• Ability to communicate effectively both orally and in written form with colleagues, staff, administrators and the general public
• Ability to exercise tact and good judgment
• Ability to operate various office equipment such copier, fax, printer, scanner, etc.
• Ability to manage databases
• Demonstrated proficiency with business technology applications including Video/Web Conferencing, Google Tools (Docs, Sheets, Slides) and/or Microsoft Office Suite (Word, Excel, Outlook, and/or PowerPoint).
• For new permanent hires, a minimum score on a pre-employment assessment is required by Anne Arundel County Schools. (Intermediate)
• Demonstrated ability to effectively work and communicate with diverse populations
• Some knowledge of marketing and social media preferred

Salary and Benefits:

• Anne Arundel County Public Schools union-negotiated Unit IV salary scale. Pay range $38,000-$57,300
• Excellent AACPS benefits package
• The opportunity to be part of a dynamic and dedicated team creating innovative educational opportunities for young people

Application Process:

Interested candidates should submit a resume and cover letter to New Village Academy Head of School, Romey Pittman (she/her), at rpittman@newvillageacademy.org

We will begin pre-screening interviews January 6.

The formal application process takes place through the Anne Arundel County Public Schools (AACPS) Careers Portal. Pre-screening interview will provide more information.

We can’t wait to hear from you!

New Village Academy is committed to holding anti-racism, inclusion, and equity at the center of all that we do. NVA is an equal opportunity employer and does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin, ancestry, disability, marital status, sexual orientation, or military status, in any of its activities or operations.