What are the responsibilities and job description for the Administrative Assistant, HUM position at New Visions Charter High Schools: Operations &...?
Our schools will be operating in-person for all staff and students for the current school year. Our schools are co-located in DOE buildings and will be following NYC protocols, which include mandated vaccinations. Our protocols will be updated as necessary based on changes in NYC protocols or additional CDC directives.
Essential Job Functions:
Front Office Coordination
- Responsible for creating and maintaining a welcoming and efficient front office that emphasizes organization, professionalism, courtesy, flexibility, and teamwork. This will include answering phones and interacting with parents.
- Coordinate school-wide communications including mailings and automated calls home.
Operations Support
- Perform basic accounts payable, accounts receivable functions and per session documentation.
- Maintain the DOE building permit process including notification to all appropriate parties.
- Manage the collection and maintenance of student, personnel, and school information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.
- Assist the school operations team with planning and executing school events.
Systems Support
- Support in the manage school-wide daily systems (managing student attendance, tracking the student discipline system)
- Support in the management of staff absences including record keeping, arranging for substitute teachers, and accounts payable to vendors providing substitutes.
- Manage school maintenance and supply systems
- Management of school calendar and support in compiling information for schoolwide announcements.
Secondary Job Functions:
- Support with school events, including fire drills, scanning, sports, events and emergencies
- Additional responsibilities as needed consistent with the general nature of the position
Required Knowledge and Skills:
- Excellent interpersonal and communication skills
- Excellent computer skills, including Microsoft Office, Word, Excel and Access
- Demonstrated success in monitoring accounts receivables and payables.
- Experience in record keeping with an attention to detail.
- Has the ability to manage multiple tasks and meet tight deadline
Minimum Qualifications:
- BA required
- At least 3 years experience in operations, finance and/or human resources
- Previous charter school experience, a plus
Who We Are
At New Visions for Public Schools, we work to make great public schools common in New York City. We believe that all of New York City's students deserve public schools that make successful futures possible, especially Black, Latinx, and low-income students who have historically had inequitable access to a great public education. Since 1989, New Visions has been a driving force behind some of the most significant reforms to public education in New York City. Today, our diverse team of professionals develop and scale innovative tools and approaches that help educators address common challenges. Learn more about New Visions HERE.
We operate ten public charter schools in the Bronx, Brooklyn, and Queens and, as a trusted partner of the NYC DOE, we help 1,600 public district schools plan for the success of over a million students citywide. In 2020-21, graduation rates in our Charter and Affinity networks were 95.4% and 89.2% and our support for postsecondary readiness has expanded exponentially.
Equal Employment Opportunity Statement
New Visions for Public Schools is an equal opportunity employer. It is the policy of New Visions that all employees and applicants for employment will be treated in all respects on the basis of their merit and qualifications and without regards to their race, color, national origin, age, disability, sexual orientation, religion, gender, military status, marital status, ancestry, or any other reason prohibited by law.
New Visions believes that our teams should reflect the diverse communities we serve and that our culture and internal structures should be inclusive and equitable for all employees. We also recognize that perspectives from communities that have been historically marginalized are critical to the work we do. Hence, we strongly encourage applications from individuals living in the communities that we serve or who are members of historically marginalized communities.
New Visions provides a comprehensive and competitive compensation and benefits package in addition to the opportunity to make a significant impact on education reform and in the lives of urban youth.