Billing Associate

The Office of Technology and Innovation (OTI) leverages technology to drive opportunity, improve public safety, and help government run better across New York City. From delivering affordable broadband to protecting against cybersecurity threats and building digital government services, OTI is at the forefront of how the City delivers for New Yorkers in the 21st century. Watch our welcome video to see our work in action, follow us on social media @NYCOfficeofTech, and visit oti.nyc.gov to learn more.

At OTI, we offer great benefits, and the chance to work on projects that have a meaningful impact on millions of people. You'll have the opportunity to work with cutting-edge technology and collaborate with other passionate professionals who share your drive and commitment to making a difference through technology.

The successful candidate will serve as a Billing Associate reporting to the Management and Budget division. Responsibilities will include:

• Oversee several service provider accounts;
• Review voucher payments and analyze data usage for vendors;
• Provide usage reports, including but not limited to the processing and analysis of payment vouchers using the City's Financial Management System (FMS3),
• Understand deliverables that are being charged by the vendor, ensure invoices are properly supported with back-up documentation;
• Review procurement documents to determine validity of items being invoiced;
• Perform monthly P-Card reconciliation;
• Review calculations of items being invoiced, correctly process payments using funds allocated for specific goods and/or services;
• Track spending against budget allocations, and ensure that sufficient funding exists within the contract encumbrance to process payments timely;
• Generate reports for funds expended under contracts for any related project;
• Keep detailed description of items paid, communicate with vendors and resolve outstanding invoice issues;
• Provide copies of vouchers and invoices to the budget unit for grant reimbursement purposes;
• Support internal/external audits;
• Perform special projects and initiatives as assigned.
  
  

HOURS/SHIFT

Day - Due to the necessary duties of this position in a 24/7 operation, candidate may be required to work various shifts such as weekends and/or nights/evenings.

WORK LOCATION

Brooklyn, NY

TO APPLY

Only permanent employees in the title and those that are reachable on the civil service list are eligible to apply.

• Interested applicants with other civil service titles who meet the preferred requirements should also submit a resume for consideration
  
  

SUBMISSION OF A RESUME IS NOT A GUARANTEE THAT YOU WILL RECEIVE AN INTERVIEW

APPOINTMENTS ARE SUBJECT TO OVERSIGHT APPROVAL

OTI participates in E-Verify

Minimum Qualifications

• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
• Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
  
  

Preferred Skills

The preferred candidate should possess the following: - Knowledge of billing and the ability to understand billing life cycles - Detail oriented and self-motivated - Excellent customer service skills - Strong knowledge of Microsoft Office Excel, Access, Word, Database and Power Point - Excellent analytical skills along with strong verbal and written communications skills are required, as the candidate will be required to communicate with clients and vendors both in writing and orally - Familiarity with the city's Financial Management System (FMS3) is a plus, but training will be provided - Ability to handle multiple tasks under tight deadlines - Expected to be a team player and assist other staff when needed.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.