What are the responsibilities and job description for the Financial Associate position at New York City Fire Department?
- APPLICANTS MUST BE PERMANENT IN THE CLERICAL ASSOCIATE CIVIL SERVICE*.
Through training, education, and policy initiatives, the Commission aims to root out discrimination. The Commission proactively identifies patterns of discrimination through testing employers, housing providers, and providers of public accommodation. The Commission also uses investigations, litigation, and other enforcement tools to address allegations of discrimination.
Responsibilities
The Commission is seeking a detailed-oriented and analytical financial associate to join our finance team. The financial associate will play a critical role in the financial planning and analysis process, budgeting and financial reporting. The successful candidate will report to the Executive Director of Finance and will be responsible for:
- Assist in the preparation and management of procurement solicitations, purchase order, storehouse requisitions and payment packages.
- Process invoices for payments and ensure accurate record-keeping in our internal database.
- Provide programmatic staff with oversight, administrative spending, technical assistance and maintain tracking of funding and budgeting.
- Review and track programmatic and administrative spending; maintain tracking and reconciliation of direct service contracts status and budget.
- Serve as the lead facilitator and coordinate all procurement trainings for staff, small groups and external stakeholders.
- Create, develop and facilitate trainings for procurement processes including but not limited to training guides, lesson plans and other training aids needed to impart information on agency procedures.
- Manage the agency bank account including but not limited to monthly deposits, reconciliation reports, and compliance reporting.
- Act as a liaison for sibling agencies such Office of Management and Budget, and Comptroller's Office.
- Perform all duties as needed to advance the work of the Finance department.
Minimum Qualifications
Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
Preferred Skills
- Ability to use FMS 2/3, Info Advantage, and DMSS - Knowledge of the city's procurement processing system and PPB Rules. - Ability to create Excel charts and reports. - Ability to multitask multiple projects and responsibilities efficiently. - Excellent presentation, writing and verbal communication skills. - Must have strong customer service skills and ability to communicate effectively. - Must be well organized, assertive, and able to work independently and collaboratively. - Strong work ethic and problem-solving skills. - Excellent attention to detail and organization. - Proficiency in Microsoft Office programs. - Familiarity with the NYCHRL. - Demonstrated aptitude with electronic file systems or other data management systems.
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
