Unit Secretary

Job Description Division / Unit : Support Services / Grand Jury Stenographers Civil Service Title : Community Associate Position Title : Unit Secretary Salary Range : $49,806 - $51,749 Job Description : The New York County District Attorney's Office (DANY) has an immediateopening for a Unit Secretary in the Grand Jury Stenographers Unit.

The Unit plays a critical role in creating and preserving the detailed record of the grand jury's activities, ensuring that all spoken words are captured accurately for legal proceedings, as these records play an essential role in the investigation, preparation of legal arguments, or potential trials, and may have significant legal consequences.

In this position, the Unit Secretary is responsiblefor providing secretarial, clerical, and receptionist support to the Unit. Responsibilities include but are not limited to :

• Answer and manage telephone inquiries, ensuring accurate message delivery in a timely manner.
• Greet internal customers and efficiently direct them to the appropriate staff or department.
• Enter daily grand jury data into the designated database with accuracy and attention to detail.
• Monitor and address email requests for transcript orders, ensuring timely and precise processing.
• Compile and prepare transcripts for distribution as required.
• Prepare and process monthly grand jury reporter billing using Excel.
• Track and manage steno machine maintenance and replacement schedules using Excel.
• Oversee and maintain office supplies to ensure smooth operation of the unit.
• Perform additional secretarial, clerical, and receptionist duties as assigned by management or as needed. In addition to the Minimum Qualification Requirements, candidates must possess the following :
• Level 1 - High school degree required and one (1) year of experience in administrative work or equivalent.
• Level 2 - High school degree required and two (2) years of experience in administrative work or equivalent. Preferred Requirements / Skills :
• Excellent Interpersonal, Organizational, and Communication Skills - Ability to effectively interact with others, stay organized, and communicate clearly across various channels.
• Proficiency in Microsoft Office Suite - Strong working knowledge of Microsoft Word, Excel, and PowerPoint.
• Confidentiality and Sensitivity - Ability to handle sensitive information with the utmost discretion and maintain confidentiality at all times.
• Adaptability in a Fast-Paced Environment - Capable of managing multiple assignments, meeting deadlines, prioritizing competing needs, and adjusting to workflow changes in a dynamic setting.
• Independent and Team-Oriented Work Ethic - Ability to work autonomously while also collaborating and cooperating effectively within a team environment.
• Proactive and Initiative-Driven - Demonstrates a strong ability to take initiative and anticipate needs without constant supervision.
• Attention to Detail and Follow-Up - Exceptional focus on accuracy and thoroughness, ensuring that tasks are completed with precision and follow-through.
• Compliance with Policies and Procedures - Ability to follow instructions and apply established policies, procedures, and guidelines accurately. Hours / Shift :
• Monday - Friday from 9 : 30 AM- 5 : 30 PM, with the flexibility by management to adjust if needed.
• Must be able to primarily work in-person with some flexibility to work from home depending on the daily grand jury scheduling to be determined by management. How to Apply :
• Apply with a Cover Letter and Resume. Additional Information :
• Current office employees : To be eligible for a transfer or promotion, staff must have already served at least one (1) year in their current position and be in good standing.

In addition, must meet the minimum qualifications of the position.

High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or 2.

Education and / or experience which is equivalent to \"1\" above. Public Svc Loan Forgiveness :

For more information, please visit the U.S.

Department of Education's website at https : / / studentaid.gov / pslf / . Residency Requirement :

The Office's Professional Staff perform a variety of key functions, including supporting the Trial Division, Investigation Division, Special Victims Division, Pathways to Public Safety Division, and Appeals Division, which handles all the Office's matters in state and federal appellate courts. Professional Staff members perform a variety of key functions for the Office, including supporting the five Divisions, as well as other prosecution support and office functions.

Our Professional Staff receive a competitive salary and a generous benefits package, as well as unparalleled opportunities for professional development. The New York County District Attorney's Office is an Equal Opportunity Employer, committed to recruiting and retaining a diverse and culturally responsive workforce.

Given the diverse nature of our community, the ability to work with people of different backgrounds is critical.

The Office seeks to have a staff that reflects the diversity of the community that we serve.

To that end, all applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law.

These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.About the Team The Professional Staff Recruitment Team at DANY supports the Office's initiatives to have a staff that reflects the diversity of the community that we serve.

We seek employees that are interested in a career in the public sector and will support the Office's initiative of delivering One Standard of Justice for All. For questions or inquiries, please contact Recruitment@dany.nyc.gov.

Salary : $49,806 - $51,749