What are the responsibilities and job description for the Development Associate position at New York Philharmonic?
The New York Philharmonic connects with millions of music lovers each season through live concerts in New York and around the world, as well as broadcasts, recordings, and education programs. After returning to a transformed David Geffen Hall in October 2022, the Orchestra has a renewed commitment to building on a 180-year-old legacy of excellence by serving as a platform for today's creators and connecting with our communities. In February 2023 the New York Philharmonic announced the appointment of Gustavo Dudamel as the Orchestra's next maestro, to begin as Music and Artistic Director in 2026-27, after serving as Music Director Designate in 2025-26.
The NY Philharmonic seeks a Development Associate to be a member of the Development Operations team. This position supports the Development Department through gift processing, database maintenance, and general office administration. This role is a hybrid position.
Responsibilities include :
- Implement appropriate, timely, and accurate daily gifts processing and maintain associated memberships, constituency codes, and donor listing preferences.
- Manage recurring gifts recording and credit card transactions.
- Identify and keep track of matching gifts and pledge management, and keep the department informed of outstanding balances.
- Generate tax receipts and pledge bills for several teams within the department.
- Perform ongoing data updates in Tessitura (CRM) to ensure departmental data hygiene (e.g., addresses, phone numbers, relationships).
- Generate and regularly update donor listings in Playbill and the Annual Report.
- Create and maintain relevant procedure documents.
- Sort, organize, and maintain gift files and archiving process.
- Help maintain department's stationery and office supplies.
- Provide administrative support.
- Participate in Development events and projects, as needed (e.g. staff the Galas).
- Participate in Patron Lounge duty during the concert season to assist with guest tracking and ensure positive guest experience.
- Miscellaneous duties as assigned, which may include occasional night and weekend work.
- Commitment to contributing to an inclusive working environment.
Requirements :
Minimum one-year relevant experience, preferably in a cultural institution. Excellent organizational and analytical skills, with keen attention to detail. Familiarity with donor databases and data entry. Strong written and verbal skills. Ability to produce deadlines and work independently and effectively. Proficiency in Microsoft Office and CRM databases (preferably Tessitura, Raiser's Edge, or Salesforce).
The New York Philharmonic offers a comprehensive benefits package to our full- time employees including :
Please submit a resume and a cover letter.
No phone calls, please. Although we appreciate your interest, we will only contact applicants we are considering for interview.
The New York Philharmonic is an Equal Opportunity Employer and does not discriminate on the basis of age, immigration or citizenship status, color, disability, ethnicity, gender, gender identity, marital and partnership status, national origin, race, religion, sexual orientation, veteran or active military service member or any other characteristic protected by federal, state or local laws in its employment policies.
