What are the responsibilities and job description for the Receptionist Coordinator position at New York Road Runners?
About NYRR
New York Road Runners was founded in 1958 when a small group of passionate runners vowed to bring running to the people and has grown from a local running club to the world’s premier community running organization. NYRR’s mission is to empower everyone, of all ages and abilities—beginners and competitive athletes, the young and the elderly, adult professionals and underserved schoolchildren— to improve their health and well-being through the power of running and fitness.
NYRR’s year-round offerings of races, community events, programs, and training resources provide hundreds of thousands of people with the motivation, know-how, and opportunities to start running and keep running for life. NYRR’s premier event, the famed TCS New York City Marathon, attracts the world’s top professional runners and committed amateurs alike, while also raising millions of dollars annually for charity and driving economic impact for New York City. NYRR is equally committed to the runners of tomorrow, passionately providing youth fitness programs that educate and inspire children in underserved communities in New York City, nationwide, and around the world.
Headquartered in New York City, NYRR is a 501(c)(3) organization. To learn more, please visit www.nyrr.org.
At New York Road Runners, we are committed to building an inclusive, diverse workplace by finding the best candidate for the job. We understand that skills come from a variety of different backgrounds. Checking off every single requirement on our job description is not necessary to apply. If you think you are a good fit and have a passion for the work we do, please submit your application. We are eager to learn about your experience and skills! You may be the right candidate for this or other open positions.
New York Road Runners is an Equal Opportunity Employer
About the Department
The Office & Space Operations (OSO) team manages the daily operations of the NYRR spaces and is responsible for establishing and maintaining efficient office systems, processes, and procedures. The team ensures the functionality of equipment, shared areas, and resources in all spaces, and coordinates maintenance and security needs. This includes maintenance and alteration of buildings and equipment, as well as layout, arrangement, housekeeping, and security of all spaces. The OSO team interacts with vendors including building management, external service providers, and key contractors. The team is responsible for the effective oversight of the space footprints of all NYRR teams, for managing the centralized retention and storage process, and for managing all physical assets and inventories for all locations at 56th Street, the RUNCenter, and Warehouse.
About the Position
The Receptionist-Coordinator, Office & Space Operations reports to the Director of Office & Space Operations and is responsible for providing administrative and operational support to the larger New York Road Runner team. This role is a full-time position, in-person, 40 hours per week. This role is needed Monday-Friday 8:30am – 5:30pm.
Job Responsibilities:
- Serve as the face of corporate headquarters of NYRR, answering/directing incoming calls, as well as greeting, directing, and assisting staff guests & vendors
- Interact with and support staff at the organization with building-related needs in a collaborative manner
- Coordinate and log physical on‐boarding and off‐boarding process in collaboration with Office & Space Operations
- Perform on-boarding and offboarding tasks
- Coordinate and log incoming and outgoing mail, packages, and deliveries
- Assist OSO team with maintaining office supply and pantry inventory and ensuring distribution of supplies around office
- Assist with conference room management and meeting set-up
- Coordinate office service requests, deliveries, and shipments
- Miscellaneous duties as assigned
Job Requirements:
Experience:
- 1‐2 years of administrative and customer service experience
Skills and Attributes:
- Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook)
- Strong attention to detail
- Excellent written and verbal communication skills
- Familiarity with web‐based project management and scheduling systems
- Outstanding writing, proofreading, and data entry skills.
- Ability to thrive in a fast‐paced, rapidly changing environment.
- Ability to interact effectively with diverse groups of internal and external stakeholders
- Strong commitment to diversity, equity, and inclusion
- Professional positive and friendly demeanor
- Ability to lift approximately 25‐30 lbs.
Other Requirements:
- All staff are required to work the NYC Half Marathon, Brooklyn Half Marathon, and the TCS NYC Marathon.
Salary: $55,000/year
NYRR requires all employees to be vaccinated against COVID-19 unless approved for a medical or religious exemption.
Salary : $55,000
