What are the responsibilities and job description for the Administrative Specialist 1 / Trainee 1 / Trainee 2 (NY HELPS) position at New York State Civil Service?

NY HELP Yes

Agency Transportation, Department of

Title Administrative Specialist 1 / Trainee 1 / Trainee 2 (NY HELPS)

Occupational Category Administrative or General Management

Salary Grade NS

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $52198 to $82656 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7 : 30 AM

To 3 : 30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No

County Albany

Street Address NYS Department of Transportation - Operations Division

50 Wolf Road

City Albany

State NY

Zip Code 12232

Duties Description Typical duties may include, but are not limited to the following :

Assist with management of personnel activities for the Division : preparing job postings, reassignments, management level profiles, recruitment / interviewing, canvassing lists and completing necessary paperwork.
Identify problems or factors inhibiting the achievement of program goals.
Implement work plans to achieve program goals considering the objectives and the problems to be solved.
Obtain and review credentials, references and other documentation to support transactions and decisions about hiring and promotion.
Review requests to fill vacancies to determine if they are in accordance with approved staffing plans.
Prepare job descriptions, organizational charts and justifications to support classification and reclassification requests.
Prepare relevant analyses, such as cost / benefit analysis and systems analysis.
Write periodic progress and final reports containing findings and recommendations; may make oral presentations to agency officials and other concerned parties to answer questions regarding projects and their implementation.
Prepare reports and other material necessary to evaluate program performance.
Provide technical assistance to program managers regarding human resources laws, policies and practices, or other administrative processes.
Prepare procedures to describe, revise and control work activities.
Develop and implement a records management program for filing, protection and retrieval of records.
Conduct studies and research projects regarding program issues, office priorities and activities for executive management.
May supervise, train or coordinate the efforts of lower-level administrative support employees.Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

To be considered for appointment through NY HELPS, or 55 b / c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are : Administrative Specialist Trainee 1 : A bachelor’s degree or higher.Administrative Specialist Trainee 2 : A bachelor’s degree ANDEither 1. One year of professional experience ; OR2. a Juris Doctor, master's or higher degree in a field related to the position being filled Administrative Specialist 1 : A bachelor’s degree ANDEither 1. Two years of professional experience ; OR2. a Juris Doctor, master's or higher degree in a field related to the position being filled AND one year of professional experience

Professional experience must be performing the duties of the full performance level position.

Hiring agencies have discretion in determining whether a degree is related to the duties of the positionIf chosen, you may, at the agency's discretion, be appointed to a higher level. You must inform the agency of any additional qualifications at your interview.Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Additional Comments

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.If you are on the Professional Career Opportunities (PCO) eligible list, please state that along with your score in your cover letter.Your required educational credentials must have been awarded by an educational institution accredited by a regional, national, or specialized agency recognized as an accrediting agency by the United States (U.S.) Department of Education / Secretary of Education. If awarded by an institution outside of the U.S. and its territories, you must provide independent verification of equivalency. A list of companies that provide these services (fees must be paid to the company you choose) can be found at : New York State Department of Transportation is an equal opportunity / affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.________________________________________In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and / or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

Name Operations & Asset Management

Telephone

Email Address dot.sm.mo.operations.personnel@dot.ny.gov

Address

Street New York State Department of Transportation

50 Wolf Road, 5th Floor

City Albany

State NY

Zip Code 12232

Notes on Applying Qualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number MO-25-022 and last name in the subject line and referenced in the letter of interest no later than January 30th, 2025 to dot.sm.mo.operations.personnel@dot.ny.gov.

Salary : $52,198 - $82,656

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