Project Coordinator - Administrative Assistant 2

Description

Duties Description

The New York State Department of Labor’s Communications team is looking for a Project Coordinator - Administrative Assistant 2 with strong organizational skills, the ability to simultaneously manage multiple tasks and provide support for the divisions within communications. The DOL communications team is tasked with promoting the agency’s programs that support and protect New York’s workers and businesses.

We are an extremely creative and collaborative team that loves our work because we are helping New York’s workforce and businesses thrive. If you have a passion to help New Yorkers, then we want to talk to you. Apply today and meet the best Comms team in state government.

As an employee of the Communications Office the incumbent completes the full range of operations and production projects as follows:

• Aide in the collection of pertinent information from program and the preparation of documents for program revisions and approval
• Serve as the liaison between program staff, other DOL Divisions, and other stakeholders.
• Review and oversee organizational policy, administrative and procedural manuals as required.
• Collect and analyze pertinent data to resolve organizational problems and assist managers in the resolution of these problems.
• Maintain calendar and meeting schedule for staff
• Review all correspondence and refer requests for information to the appropriate manager within DOL and maintain follow up systems for tracking
• Handle travel arrangements for staff
• Work with the staff in the preparation of required reports including monthly reports to the Executive Office
• Manage incoming phone calls and visitors for the Executive staff
• Review all correspondence submitted for signature
• Research information on behalf of the Executive staff
• Establish and maintains filing systems
• Draft correspondence as requested
• Other duties as assigned
  
  

Qualifications

Minimum Qualifications

An associate’s degree or higher and at least one year of experience in administrative support*, which includes use of office software (e.g. email, word processing), provision of customer service, business writing, and management of an office. At least one year must have included supervision of administrative support staff.

OR

Three years of experience in administrative support*, which includes use of office software (e.g. email, word processing), provision of customer service, business writing, and management of an office. At least one year must have included supervision of administrative support staff.

• Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience
  
  

Preferred Qualifications

• Strong organizational skills and the ability to prioritize a busy workload to meet tight deadlines.
• Proven attention to detail, while retaining the ability to see the bigger picture.
• Exceptional customer service skills.
• Ability to initiate and maintain relationships across a diverse set of stakeholders.
• Strong verbal and communications skills
  
  

Additional Comments

Position specific job duties may include occasional altered work schedule or job assignments which require availability and willingness to work occasional evenings and/or out-stationed assignments.

Candidates with no previous state service will begin at the starting rate of the salary range listed above.

If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-457-4272, BSCHR@ogs.ny.gov.

Telecommuting is available and can be discussed during the interview.

We Offer a Comprehensive Benefits Package, Including

• 13 paid holidays, 5 personal days, and a minimum of 13 vacation days per year
• Paid sick leave (CSEA and PEF employees- 13 days; M/C employees- 8 days plus free enrollment into the Income Protection Program for short-term and long-term disability coverage).
• Choice of several affordable and competitive health insurance plans
• Dental and vision insurance plans at no additional cost
• Membership in the NYS Employee’s Retirement System
• NYS Deferred Compensation Investment Plan
• Eligibility to apply for Public Service Loan Forgiveness (PSLF) (full-time employees)
• Eligibility to apply for tuition reimbursement for qualifying employees and courses
• Paid Parental Leave
  
  

Our mission is to provide outstanding services to our customers—the workers and business that call New York home. We help New Yorkers find careers they will love. We build and support New York’s businesses. We empower and protect New York’s workers. To learn more about our mission and the exciting work of the DOL, please visit: https://dol.ny.gov/about-us

DOL is committed to fostering employee engagement and work-life balance. We offer telecommuting (up to 40%) and alternative work schedules to eligible employees. Our exciting training and development opportunities, including Coursera and our formal Employee Recognition Program allow us to develop, recognize, and celebrate our workforce.

Please note that specific benefits and programs may vary based on negotiating unit, current contract, length of State service, and program area.