Project Assistant - Vacancy ID# 180412

Description

Duties Description

The Project Assistant duties in the Division of Administrative Rules will include but are not limited to the following:

• Coordinate and effectuate accurate and timely transmittal of backlogged publications to contracted printing vendor.
• Review for accuracy, proof, and revise publication material and entered work for the NYCRR, completing comparisons of emergency rule text and checking manuscripts developed by lower-level clerical/production staff.
• Assign priorities and establish deadlines to ensure accurate and timely publication of materials, with guidance and direction from DOS Publications Manager, as needed.
• Ensure that required publication deadlines are met, and submissions are accurate and complete.
• Create and ship print jobs to the contracted printing vendor at the appropriate/scheduled dates.
• Oversee training of production staff to ensure compliance with division standards and program mandates.
• Serve as liaison to contracted printing vendor to ensure successful publication of backlogged NYCRR volumes.
• Maintain a productive working relationship with vendor staff to identify and address technical, logistical, or contract management issues.
• Communicate production issues, and collaborate with vendor to identify and implement solutions, consulting with DOS Publication Manager, as needed.
• Participate in overall management of Backlog project.
• Prepare reports for use by supervisor and managers, including tracking and production reports related to NYCRR backlogs, to ensure project stays on target and hits production milestones.
• As needed, supervise clerical/production staff in development and entry of materials for publication of NYCRR backlogged volumes.
• Participate and collaborate with other professional staff, including DOS Publications Manager, Publication Production Supervisor, and other Project Assistant staff, to develop and manage workplans for backlog catch-up, and to evaluate progress and outcomes.
  
  

Minimum Qualifications

Minimum Qualifications

Permanent service in this title or one year of permanent competitive or 55-b/c service in a title SG-16 or higher and otherwise eligible for transfer under Civil Service Law.

Preferred Qualifications

• Experience working in a publication production environment.
• Coordinating the preparation of documents & materials for large scale printing or publishing.
• Experience reviewing laws, regulations, statutes, or other similar legal systems.
  
  

Additional Comments

The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.

NOTE ON TELECOMMUTING: The Department of State employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.