Training Specialist 1 / Trainee 1 or 2

Description

Duties Description

Under the supervision of the Associate Director of Training, the Training Specialist 1 will be responsible for assisting with all workforce and leadership development for DCJS and our hosted agencies. Duties will include, but are not limited to:

• Assist with the development, coordination, and delivery of Agency training initiatives.
• Obtain quotes from vendors for training, prepare draft training contracts, coordinate with Legal and Finance to finalize contracts, coordinate with vendors to provide training for Agency employees.
• Notify Agency and hosted agency employees of external training opportunities.
• Develop surveys to assess training needs or to obtain feedback on delivered training.
• Obtain Office of Employee Relations (OER) certifications to deliver OER training classes.
• Assist with overseeing the training plan for all State mandated and Agency mandated training. Ensure that DCJS and hosted agency employees are notified of mandatory training and enrolled. Track completion of mandated training to ensure 100% compliance. Ensure all new employees are informed of mandated training and enrolled in training in Statewide Learning Management System (SLMS).
• Present New Employee Orientation to new DCJS and hosted agency employees providing information on agency policies, procedures, and other helpful information. Coordinate with Employee Assistance Program (EAP), Diversity, Equity, Inclusion, and Accessibility Unit (DEIA), and Union representatives to present at orientation sessions.
• Review the training mailbox daily and respond to employee inquiries.
• Identify training programs at the request of supervisors seeking to develop their employees.
• Obtain SLMS Primary Administrator certification. Create classes, administer class rosters, and keep employee profile data up to date. Manage the Agency’s e-learning licenses.
• Compile monthly training data for monthly statistical reports and Agency Ethics Officers.
• Provide technical support for agency events including the creation and facilitation of webinars for virtual participation.
• Assist with various projects, as needed.
  
  

Non-competitive Minimum Qualifications

Minimum Qualifications

Training Specialist Trainee 1, NS: You must have a bachelor's degree* or higher. All candidates that have taken and passed the most recent Professional Career Opportunities (PCO) exam are encouraged to apply. Advanced placement to the trainee 2 or journey level may be possible depending on education and experience.

• Your degree must have been awarded by a college or university accredited by a regional Department, national, or specialized agency recognized as an accrediting agency by the U.S. of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.
  
  

NY HELPS: For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified

Competitive Minimum Qualifications

Training Specialist 1, SG-18: Permanent service in this title or one year of permanent competitive or 55-b/c service in a title SG-16 or higher and otherwise eligible for transfer under Civil Service Law.

Training Specialist Trainee 1, NS: Reachable on the current eligible list; OR Permanent service in this title or one year of permanent competitive or 55b/c service in a title SG-11 or higher and otherwise eligible for transfer under Civil Service Law. You may be eligible for 70.4 transfer to the Trainee 1 level if you have served one year in a position SG-11 or higher, have a bachelor’s degree, and a passing score on the most recent PCO or PATT exam.

Preferred Qualifications: Proficiency in Microsoft Excel, including data analysis and reporting, advanced formulas (e.g., VLOOKUP, INDEX/MATCH, etc.), and data visualization.

Additional Comments

Candidates from diverse backgrounds are encouraged to apply. DCJS is an equal opportunity employer and is committed to workplace diversity, equity, and inclusion.

REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Diversity, Equity, Inclusion, and Accessibility Unit at DEIA@dcjs.ny.gov or (518) 485-1704.