What are the responsibilities and job description for the Administrative Assistant 1 or Administrative Assistant Trainee 1 / 2 (NY HELPS), Central New York P... position at New York State Office of Mental Health?
Job Description : Duties DescriptionAre you interested in starting or advancing your career with New York State? Administrative Assistant 1 positions provide excellent opportunities for advancement and growth. Candidates from outside or within State Service can apply.As an Administrative Assistant 1 you are the principal administrative support in an office or department performing a wide variety of administrative tasks including : Answering phones, providing information to callers, taking messages, and transferring calls as needed Managing calendars Creating and managing paper and electronic filing systems Preparing correspondence Maintaining inventory of office supplies Arranging for office equipment maintenance and serviceMinimum QualificationsAdministrative Assistant 1 - Minimum QualificationsCandidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program as an Administrative Assistant 1 if they have two (2) years of administrative support experience which includes use of office software, provision of customer service, business writing, and / or management of an office and must pass a keyboarding test; 30 words per minute with at least 96% accuracy.Substitution : Certification (e.g. IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. ORCandidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b / 55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.ORIn accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant 1 at Central New York Psychiatric Center . Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met.The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).Administrative Assistant Trainee 1 - Minimum QualificationsCandidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 6 months of administrative support experience which includes use of office software, provision of customer service, business writing, and / or management of an office and must pass a keyboarding test; 30 words per minute with at least 96% accuracy.ORCandidates within State Service can be considered for a competitive class appointment if they are reachable on the current Administrative Assistant Trainee 1 eligible list.ORCandidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b / 55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.ORIn accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant Trainee 1 at Central New York Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met.The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).To be advanced to the full performance level of this title, you must successfully complete a training and development program. Upon successful completion of a 12-month training at the Administrative Assistant Trainee 1, you will automatically advance to the Administrative Assistant Trainee 2.Administrative Assistant Trainee 2 - Minimum QualificationsCandidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 1 year of administrative support experience which includes use of office software, provision of customer service, business writing, and / or management of an office and must pass a keyboarding test; 30 words per minute with at least 96% accuracy.ORCandidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b / 55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.ORIn accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant Trainee 1 at Central New York Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met.The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).To be advanced to the full performance level of this title, you must successfully complete a training and development program. Upon successful completion of a 12-month training at the Administrative Assistant Trainee 2, you will automatically advance to the Administrative Assistant 1 without further examination.Additional CommentsAll OMH employees receive a generous benefits package including : NYS medical, dental, & vision insurance Access to tuition assistance programs Excellent opportunities for advancement & professional growth Paid time off – 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave NYS Retirement programsBackground checks will be required.This position is at Central New York Psychiatric Center's Greene Satellite Unit on the grounds of Greene Correctional Facility in Greene County.
