What are the responsibilities and job description for the Office Assistant 1 (NY HELPS) position at New York State Office of the Attorney General?
VACANCY ID # 182436 EMPLOYMENT ANNOUNCEMENT
TITLE: OFFICE ASSISTANT 1
STATUS: CONTINGENT-PERMANENT
BUREAU: BUDGET & FISCAL MANAGEMENT
LOCATION: ALBANY
SALARY GRADE (SG): CSEA, SG 6 (Hiring Rate: $35,177, Job Rate:
$43,521)
We are seeking talented and motivated support staff to work with our attorneys in the State’s law firm. The selected
candidate will be part of a fast-paced office, gaining experience while providing public service on behalf of the State
of New York. The Attorney General serves the public interest of all New Yorkers in matters affecting their daily lives,
enforcing laws to protect consumers, tenants, patients, workers, investors, and charitable donors. The office
coordinates statewide civil and criminal investigations, promoting economic and social justice, encouraging harm-
reducing public health strategies, and preserving the state’s environment.
Careers with the State offer multiple benefits including paid vacation leave (13 days per year), sick leave, paid State
holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and
training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Workplace
flexibilities include multiple options for employees including telecommuting (up to two days per week) and alternative
work schedules.
MINIMUM QUALIFICATIONS
NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means
no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will
have their non-competitive employment status converted to competitive status, without having to compete in an
examination. Employees will then be afforded with all of the same rights and privileges of competitive class
employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any
promotion examination for which they are qualified.
NON-COMPETITIVE QUALIFICATIONS:
There are no minimum education or experience requirements for this title.
OTHER WAYS TO QUALIFY:
Reachable on the Department of Civil Service Eligible list for Beginning Office Assistant.
OR
Eligible for a lateral transfer or eligible for transfer under Section 70.1 of the Civil Service Law by having one year of
permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for
transfer to this title, visit the Career Mobility GOT-IT website.
OR
55 B/C: This position is eligible for 55b/c appointment, and candidates with 55b/c eligibility are encouraged to
apply. To be eligible for a 55b/c appointment, candidate must be currently enrolled in the Civil Service 55b/c
program and must meet the minimum qualifications listed above.
DUTIES
The incumbent will report to the Accounts Payable Supervisor in the Budget and Fiscal Management Bureau and
shall perform a variety of clerical and office support duties that require substantive knowledge of rules, regulations,
and procedures that apply to processing accounts payable vouchers in SFS. Specific duties for this position include,
but are not limited to, the following:
- Verify invoices for agreement with purchase orders or contracts, ensure required paperwork and approvals
- Reconcile monthly paper and VISA statements using online Statewide Financial System (SFS) for
- Receive incoming mail; open, sort, and distribute to staff as well as receive and transmit electronic mail.
- Greet visitors, answer telephones, respond to standard inquiries concerning program, policy, and procedure,
- Respond to inquiries from OAG staff for assistance.
- Coordinate and schedule meetings.
- Maintain office calendar and manage video conference room reservations.
- Maintain files and procedures with the established policies.
- Prepare correspondence, reports, forms, charts and other documents to produce an accurate and
- Operate computer, fax, scanner and copy machines.
- Maintain manual and automated files of correspondence, documents, and material, and office procedure
manuals by coding and filing new material, searching for requested material, and periodically purging
obsolete material.
- Inventory and order office supplies via online ordering form.
- May assist Travel Unit with processing Employee Expense Reports in SFS according to the Office of the
- Work on special projects and/or perform other duties as assigned.
HOURS
The agency's hours of operation are Monday through Friday, between 8:30 a.m. and 5:00 p.m. (37.5 hours/week).
Scheduling determinations are dependent upon the needs of the Bureau and will be communicated during
interviews.
HOW TO APPLY
Applications are being received online.
Candidates from diverse backgrounds are encouraged to apply.
The OAG is an equal opportunity employer and is committed to workplace diversity.
Posted March 11, 2025
Salary : $35,177 - $43,521
