School Business Manager

JOB SUMMARY This is a senior staff position responsible for the administration of service driven operations within the Public Schools of Newburyport which includes, finance, operations, and food services. The primary responsibility is to support the Superintendent, District and Building Leaders, and the School Committee by providing high quality data, in a timely fashion, to help inform decision making in areas of oversight. This high level position is a strategic partner with expertise in aligning resources (human, capital, and financial) to achieve the District’s vision and goals. The successful candidate for this position must bring demonstrated experience in financial management at a senior level, preferably with public finance experience specifically, as well as financial forecasting experience. PERFORMANCE RESPONSIBILITIES (include but are not limited to): ●Directs the development of the annual budget within guidelines established by the School Committee and the Superintendent of Schools. The budget will display proposed expenditures, staffing, and enrollment information along with narratives and graphics that will allow stakeholders to understand how resources are invested to achieve the strategic plan, school improvement plans, and other goals and initiatives. ●Presents and communicates the educational plan and how the various funding sources support the achievement of the overall goals. ●Supports the Superintendent of Schools, School Committee and their respective subcommittees with understanding budgetary requests, construction projects, or other school related operational matters ●Prepares, maintains and submits, where appropriate, up-to-date state, federal, and city financial reports on all aspects of the School Department's operations ●Directs and controls the annual expenditures, including supervision of the business and payroll offices in the processing of invoices, warrants and payroll ●Oversees special funds including grants, revolving fund accounts, private funding accounts, Student Activity accounts. ●Safeguards the district's assets through implementation of internal controls and ensure adequate accounting records to document compliance with local, state, and federal laws and ordinances ●Authorizes funding for vacant positions prior to posting internally or externally ●Directs and controls the annual expenditures, including supervision of the business and payroll offices in the processing of invoices, warrants and payroll ●Oversees special funds including grants, revolving fund accounts, private funding accounts, Student Activity accounts, gift accounts and scholarship accounts ●Formulates protocols and procedures to facilitate the operation of the above accounts and in other areas as needed (e.g. collecting and reporting revenue) ●Safeguards the district's assets through implementation of internal controls and ensure adequate accounting records to document compliance with local, state, and federal laws and ordinances ●Serves as the fiscal agent for all federal, state and private grants associated with the operation of the schools ●In collaboration with grant managers, approves all budgets within grant proposals prior to submission to outside funding sources and review by the School Committee ●Negotiates contracts with federal, state and private agencies once the projects have been approved in concept and develop, as needed, sub-contracts with other agencies that will in turn perform under the donations of the particular grant ●Responsible for maintaining financial records for all grants to comply with the various audit requirements of private and public agencies The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and duties required of those in this classification.