What are the responsibilities and job description for the Accounts Payable Specialist position at NewGen Administrative Services?
Are you looking for a new career? We are looking for an AP Specialist to join our impactful team!
As an AP Specialist you will be responsible for processing invoices according to schedule and in the correct amount. Their duties include entering critical vendor invoices including but not limited to utilities and other urgent payments to avoid disruption in services. The AP specialist will review purchasing file uploads for accuracy for the facilities assigned to them, answer facility and vendor questions timely. They will also support month end close ensuring any missing vendor invoices are booked or accrued.
- Enter invoices in Great Plains (GP) System
- Ensure timely review, follow-up and immediately act upon the issues or requests from facilities
- Maintain and ensure the completeness of AP Tracker and proactively identify any potential issues
- Run and Review check registers and AP aging for facilities assigned
- Produce manual checks when necessary
- Ensure completeness of assigned check run
- Research and resolve vendor issues
- Interact with employees and all levels of management on vendor related projects and inquiries
- Weekly and monthly vendor reconciliations
- Maintain relationships with vendors and facility AP and administrators
- Investigate, locate, and resolve the cause of misdirected checks. Update system or notify appropriate party of correction including stop payment and reissue.
- Support audit requests.
- Perform other duties as assigned by management.
Must Have:
- Minimum 3 years' experience in accounts payable
- Excellent oral and written communication skills with attention to detail
- Advanced analytical and research skills
- Ability to provide prompt and courteous customer service regarding all vendor issues
- Excellent verbal and written communication skills
- Excellent clerical, organizational, and follow-up skills
- Strong attention to details with a proactive approach to solving and preventing problems
- Strong computer skills particularly in Excel, Word and Outlook
Nice to Have:
- Experience in Skilled Nursing Facility (SNF) environment
Great Plains ERP
