Human Resources Administrative Support 5

Company Profile:

Newport News Nuclear BWXT Los Alamos (N3B) manages the 10-year, $2.1 billion Los Alamos Legacy Cleanup Contract for the U.S. Department of Energy, Office of Environmental Management, Los Alamos Field Office.

N3B is a limited liability company owned by HII Nuclear Inc. and BWX Technologies, joined by our critical subcontractors Longenecker and Associates and Tech2 Solutions.

N3B brings operational discipline, proven approaches and predictable results to the Los Alamos Legacy Cleanup Contract.

Position Location:

This position is located in Los Alamos, New Mexico.

Los Alamos is a tight-knit mountain community that consistently ranks as one of Livability.com’s Best Small Towns in America. For two years in a row, Los Alamos County has ranked as the healthiest county in the nation according to a U.S. News report. The city is a top spot for outdoor enthusiasts as it has more than 120 hiking and biking trails, and residents enjoy easy access to the Pajarito Mountain Ski Area. Thanks to the University of New Mexico-Los Alamos’ presence in the area, Los Alamos also has a college-town vibe that’s a major draw for young professionals, families and retirees.

Position Summary

N3B is looking for a multi-tasker with excellent communication skills and an upbeat attitude. Selected candidate will assist the daily functions of human resources programs such as benefits, recruitment, employee/labor relations, and compensation. Candidate should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

This position reports to Chief Human Resources Officer.

Essential Duties/Responsibilities (may include, but are not limited to):

• Be the first point of contact for all HR-related queries
• Assist in the recruitment process such as answer general application questions, schedule interviews when needed.
• Assist employees with general benefit questions and concerns.
• Performs HRIS data entry and personnel file maintenance.
• Assists employees and supervisors with basic interpretation of HR policies and procedures.
• Assists with new employee orientations.
• Maintains confidential personnel files and personnel actions.
• Responds to reference checks and verifications of employment status.
• Assists the HR team with HR projects.
• Administer HR-related documentation, such as contracts of employment, disciplinary action reports.
• Maintain HR Purchase Orders and purchase office supplies under DOE regulations.
• Ensure the relevant HR database is up to date, accurate and complies with legislation
• Schedule exit interviews.
• Apply strong organizational, computer and research skills;
• Be flexible to the changing needs in the department and organization;
• Work well with all levels of internal management and staff, outside clients and vendors;
• Effectively handle multiple priorities and meet demanding deadlines.
• Maintain HR team calendars and host WebEx meetings.
• Maintain confidentiality of all privileged information.

Minimum Qualifications (Knowledge, Skills, Abilities):

• Schedules and coordinates a variety of meetings, conference calls, training sessions, and other events;
• Prepares meeting agendas; assembles agenda packets; attends meetings and takes minutes; distributes meeting minutes and action item checklists to appropriate individuals;
• Performs various administrative duties, utilizing standard office equipment, to screen calls, take and transmit messages; distribute mail; and make photocopies;
• Prepares a variety of reports, presentations and correspondence;
• Processes a variety of forms and paperwork, using established procedures;
• Primary P-Card holder for HR department.
• Updates and distributes HR policies and internal procedures;
• Files documents alphabetically, numerically, or by other prescribed method; maintains departmental records; coordinates records retention activities for assigned department. Scans and files information for permanent storage;
• Responds to requests for information from the public, other internal departments, outside agencies and employees; investigates customer complaints and takes steps necessary to resolve them when appropriate;
• Proofreads, edits, and updates a variety of documents;
• Provides assistance on special projects

Education and Experience Required:

Level 5: Educational level typically acquired through completion of high school, combined with at least 8 years of related Human Resources experience; however, a combination of education and relevant experience.

Benefits and Salary:

N3B offers all full-time employees a comprehensive benefits package that includes 401(k) with employer matching, medical, dental, vision, paid PTO, and more. Starting salary will be commensurate with experience and education.

Business Associations:

Level 5: Contacts are frequent with individuals representing outside organizations and/or individuals of significant importance within the company. Contacts involve planning and preparation of the communications, require skills, tact, persuasion and/or negotiation to accomplish the objectives of the communications.

Impact:

Level 5: Errors are very difficult to detect and would normally require significant expenditures to resolve.

Working Conditions and Physical Requirements:

Normally assigned to perform work in an office environment. Only electrical hazards and other minor potential hazards normally found in an office environment are anticipated. Job performance requires adequate visual acuity and manual dexterity for meeting the requirements of the discipline. Office work environment.

Safety, Security, and Quality

While working to achieve N3B LLCC objectives, the Human Resources Assistant will ensure all activities and operations are performed in a safe and deliberate manner to include protecting the confidentiality and integrity of Personally Identifiable Information (PII). This role will maintain required safety, security and operational training; assure procedural and regulatory compliance; and make safety, security and quality an integral part of every task; including taking the necessary steps to stop work if continuing the job is unsafe or compromises security.

Diversity & Inclusiveness

N3B is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

N3B will ensure no applicant for employment or employee is denied equal opportunity because of race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit based factors. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.