What are the responsibilities and job description for the Part Time Office Assistant position at Newport Pacific Capital?
Newport Pacific Capital is seeking a dynamic Part-Time Administrative Assistant to join our team at Green Acres Mobile Home Park in Memphis, Tennessee.
The ideal candidate is a proactive self-starter with strong organizational skills and is eager to support this mobile home community. This role encompasses operations, administration, and special projects while supporting the park manager.
The Fun Stuff:
- Monitor office supplies; may order and re-stock office supplies.
- May perform work-related errands, such as going to the post office and bank.
- Ensure office equipment is properly maintained and serviced.
- Assist the Manager with the distribution of rent statements, newsletters, and notices.
- Assist with bank deposits at the end of each rent collection day if needed.
- Assist with the enforcement of community rules & regulations.
- Assist with event planning and implementation.
- Greet visitors, answer routing inquiries, and maintain a log of inquiries as required.
- Maintain office filing and storage systems.
- Receive, sort, and distribute incoming mail.
- Assist with the collection of monthly rents, fees, and security deposits.
- Assist with the upkeep of the logbook containing all complaints and incidents.
- Be familiar with, understand, and comply with all laws and regulations relating to management and operation of the property.
- Other miscellaneous job-related duties as assigned.
What you bring to the table:
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Adobe.
- Exceptional data entry skills with keen attention to detail.
- A proactive, energetic, and optimistic attitude with a strong work ethic.
- Excellent organizational skills.
- Strong written, verbal, and interpersonal communication skills.
- Effective time management, follow-up, and prioritization skills.