ADMINISTRATIVE TECHNICIAN

NEWTON COUNTY GOVERNMENT
CLASS SPECIFICATION

CLASS TITLE: ADMINISTRATIVE TECH JOB CODE: 0101
DEPARTMENT: DISTRICT ATTORNEY DATE: 8/6/2019
REPORTS TO: VARIOUS

JOB SUMMARY:

Performs administrative clerical work of routine difficulty involving word processing, filing, data entry, answering
telephones and other general clerical duties. Provides information to departmental staff and the general public;
operates various office equipment; serves as department receptionist.

ESSENTIAL JOB FUNCTIONS: (All responsibilities may not be performed by all incumbents.)

Types letters, memos, charts, labels, reports, or other correspondence using word processing software.

Answers phones, takes messages, screens calls, provides information to callers, receives citizen complaints, and
directs calls and messages to appropriate persons.

Answers emergency and non-emergency calls from the public, transfers calls or directs calls to other County
departments.

Greets visitors and the general public, assists with information or responds to questions.

Schedules appointments, meetings, or reservations at the request of department staff.

Picks up, sorts, and delivers mail; presorts first class mail and prepares for mailing; processes express mail and
express packages.

Opens, stamps, sorts, and distributes incoming mail.

Enters and retrieves a variety of routine and complex information using a personal computer; uses the computer
system to enter, update, and retrieve a variety of daily, monthly, and yearly reports.

Files and retrieves documents in an orderly fashion so that materials can be easily located.

Photocopies reports, charts, memos, and other various documents for staff.

Serves as liaison with other County personnel to assist department.

Performs other related duties as assigned.

MATERIAL AND EQUIPMENT USED:

Personal Computer Copy Machine
General Office Equipment Multi-line Telephone
Facsimile Machine Postage Machine
MINIMUM QUALIFICATIONS REQUIRED:
All candidates to fill a vacant position in this classification must meet the following minimum requirements:
Education and Experience:
High school diploma or GED; and,

Proficient in Windows OS, Microsoft Office, Spreadsheets, Skype for Business and have experience working within
multiple software programs simultaneously; and,

Six months to one year of progressively responsible related experience; or,

Any combination of education, training and experience which provides the required knowledge, skills, and abilities
to perform the essential functions of the job.

Admin. Tech

Licenses and Certifications:

None.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

Policies, procedures and departmental operating standards in area of assignment.

Recordkeeping, report preparation, filing methods and records management techniques.

Correct English usage, including spelling, grammar, punctuation, and vocabulary.

General office procedures, policies and practices, as well as basic knowledge of computer/VDT and other general
office equipment.

Applicable state, federal and local laws, rules and regulations.

Computer applications related to the work.

Skill in:

Using tact, discretion, initiative and independent judgment within established guidelines.

Analyzing and resolving office administrative situations and problems.

Researching, compiling, and summarizing a variety of informational and statistical data and materials.

The use of word processing software and equipment and the ability to type at 45 wpm.

Operating and routine maintenance of general office machines such as copiers, facsimile machines (FAX), and
telephone systems.

Communicating orally with internal staff, citizens, and other departmental staff in order to give and receive information
in a courteous manner.

Mental and Physical Abilities to:

Learn detailed and often complex guidelines, regulations and operating procedures specific to the area of assignment.

Read general office correspondence with comprehension.

Understand and carry out oral and written instructions.

Establish and maintain effective working relationships with others.

Add, subtract, multiply and divide whole numbers.

While performing the essential functions of this job, the incumbent is regularly required to use hands to finger, handle,
or feel objects, to reach with hands and arms, and talk or hear.

While performing the essential functions of this job the employee is occasionally required to lift and/or move up to 10
pounds.

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Admin. Tech

Working Conditions:

Works in a normal office environment where there are little or no physical discomforts associated with changes in
weather or discomforts associated with noise, dust, dirt and the like.

The incumbent's working conditions are typically moderately quiet.



This class specification should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of this job.
Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or
requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a
disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the
incumbent/applicant when possible.

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