JURY CLERK ADMINISTRATOR

NEWTON COUNTY, GEORGIA
Classification Specification

JURY CLERK ADMINISTRATOR (0124)
FLSA: Non-Exempt

Purpose of Classification:

The purpose of this classification is to coordinate jury availability, selection and impaneling activities for an assigned
court and to perform administrative and clerical duties in support of department operations.

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude
them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties
may be required and assigned.

Monitors number of available jurors and coordinates with court schedules to ensure appropriate number of jurors to
call; prepares and mails juror summons; answers questions and provides information regarding deferral procedures,
medical excusals/exemptions, filling out nonresident forms, age exemptions, and other issues; and conducts research
on returned summonses and delinquent notices.

Coordinates juror activities: impanels jury; gathers and distributes juror information; instructs jurors regarding
courtroom schedules and set-up, court procedures and expectations, and the reason for summons; serves as juror
point of contact during service; distributes certificates of service; prepares and submits documentation regarding
and processes payments to jurors for their service.

Participates in other court room activities: pulls files to be taken to courtroom and checks for completeness; makes
files available to judge; assists with additional information as needed; files in proceedings; and makes copies.

Processes and enters related documentation into departmental systems: receives and reviews case and juror
information; verifies accuracy and completeness of information; and prepares, edits, and submits documentation
and case files, jury lists, unclaimed funds, backup reports, reconciliations, civil dockets, juror non-reporters and
non-citizens, etc.

Performs Deputy Clerk duties: receives Grand Jury Indictments; prepares attorney oaths and certificates; records
Notary applications, Sheriff’s department oaths, attorney oaths and orders, special orders, and various other
documents; retains jury and notary documents in accordance with established laws and guidelines; and checks fifas
for accuracy.

Newton County, Georgia Jury Clerk Administrator

Processes accounts payable and accounts receivable documentation: processes checks; reconciles jury accounts;
requisitions funds; and maintains accounts payable and accounts receivable documentation.

Performs related duties: greets callers and visitors; provides information and answers questions; orders supplies;
prepares letters; processes real estate returns; and maintains department files.

Processes a variety of documentation associated with department/division operations, within designated
timeframes and per established procedures: prepares, completes, receives, reviews, processes, forwards or retains,
as appropriate, various forms, reports, correspondence, invoices, jury lists, unclaimed funds, backup reports, account
reconciliations, various jury reports, and other documentation; compiles data for further processing or for use in
preparation of department reports; and maintains computerized and/or hardcopy records.

Operates a personal computer to enter, retrieve, review or modify data, utilizing word processing, spreadsheet,
database, Internet, e-mail, or other software; and operates general office or other equipment as necessary to
complete essential functions.

Communicates with Court officials, supervisor, other County employees, the public, and other individuals as needed
to coordinate work activities, review status of work, exchange information, or resolve problems.

Additional Functions:

Performs other related duties as required.

Minimum Qualifications:

High school diploma or GED required; supplemented by three years of experience in court operations and services;
or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills,
and abilities for this job.

Specific License or Certification Required: None.

Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential
functions and learn, comprehend, and apply all County or departmental policies, practices, and procedures necessary
to function effectively in the position.

Performance Aptitudes:

Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising
discretion in determining data classification, and in referencing such analysis to established standards for the purpose
of recognizing actual or probable interactive effects and relationships.

Human Interaction: Requires the ability to work with and apply principles of persuasion and/or influence over others
to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of
the job.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control
the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

© Archer Company

Newton County, Georgia Jury Clerk Administrator

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and
information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division. May
include counting, recording of counts, and basic measuring.

Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished
in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods
and standards to meet variations in assigned objectives.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving
evaluation of information against measurable or verifiable criteria.

ADA Compliance:

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve
some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve
extended periods of time at a keyboard or workstation.

Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds,
and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental
conditions.

Newton County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County
will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective
and current employees to discuss potential accommodations with the employer.

© Archer Company