What are the responsibilities and job description for the Executive Assistant position at Newton Housing Authority?
Category: Administrative
Title: Executive Assistant
Location: Newton Housing Authority, 82 Lincoln Street, Newton Highlands, MA 02461
Salary: $58,000 - $65,000
Instructions: Please forward resume and cover letter to Beatrice Flores via really or by mail to Newton Housing Authority 82 Lincoln Street Newton Highlands, MA 02461. No phone calls please. NHA is an Equal Opportunity Employer.
Job Description and Requirements:
Responsibilities
- Act as Executive Director’s confidential secretary
- Prepare agenda for Board of Commissioners meetings, attends Board of Commissioners meetings and acts as Recording Secretary, transcribes minutes
- Prepare correspondence and written materials for the Executive Director and designated staff as required
- Prepare and maintain documentation of Executive Director’s meetings with tenants, staff, stakeholders, etc.
- Coordinate Executive Director’s schedule and facilitate agency events
- Receive and coordinate communication for Executive Director
- Assist the Executive Director with agency communications and public relations, including Annual Report and other agency publications
- Coordinate communication with external constituents
- Assist the Executive Director with agency website
- Prepare agency eligibility worksheet and call sheet
- Maintain agency calendar
- Prepare a variety of reports for internal and external use as required.
- Maintain agency/Executive Director files.
- Complete landlord reference checks for residents
- Act as agency liaison with condominium associations
- Assist the Executive Director with CORI functions, act as informal hearing officer for CORI denials
- Prepare notices to tenants as required
- Attend trainings as required
- Perform other related functions as required
Requirements
- Must have a current and valid Driver’s License and own transportation with proof of current automobile insurance and the ability to travel to and between Authority properties.
- Remain seated for a majority of the day
- Walk/move around the office
- Climb stairs (if need be)
- Carry files or boxes up to 25 lbs
- Occasionally stoop and kneel to access records
- Work in front of a computer screen for a majority of the day
Qualifications
- A minimum of 2 years’ experience in a medium or large state and/or federal public housing authority preferred.
- Prefer candidates with experience collaborating and communicating effectively with local, state, and federal governmental agencies.
- Candidate should be highly organized with very strong written and verbal communication skills.
- Candidate should have a collaborative and flexible work style with a team player mindset and a strong commitment to NHA residents and Authority mission and values.
Bilingual applicants encouraged.
Job Type: Full-time
Pay: $58,000.00 - $65,000.00 per year
Schedule:
- Monday to Friday
Work Location: In person
Salary : $58,000 - $65,000