What are the responsibilities and job description for the Maintenance Coordinator position at NEXPERA?

The Maintenance Clerk is responsible for the administrative tasks associated with plant maintenance activities and serves as a backup to the site administrative assistant.

The Clerk helps to ensure a smooth flow of information, which supports efficient execution of maintenance activities.

PRIMARY DUTIES / RESPONSIBILITIES

List essential job functions; describe in terms of actions (verbs) and desired outcomes in order of most important first.

To comply with regulations by the American with Disabilities Act (ADA), the duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies : a job function is essential if removal of that function would fundamentally change the job.

Process purchase requisitions
Process goods receipts
Entry of data from the maintenance execution activities into SAP and other site computer systems
Communicate maintenance data to the proper roles for potential improvement opportunities to the master data, planning, or reliability functions as identified in the execution step of the process
Manage the process to update maintenance procedures and equipment files
Assist with Shipping, Receiving and Storeroom management tasks, including loading / unloading

trucks, inspecting materials received, confirming receipt of goods and / or services, inventory cycle

counts, etc.

Assist with ordering MRO items

Support maintenance team with job planning, kitting and staging activities as needed

Assist with SAP training and troubleshooting

SAP work order feedback; input maintenance mechanic work order feedback against equipment

history in SAP

Assist in managing the process to update maintenance procedures and equipment files

Follow up with vendors in regards to shipment or return of items

Research misc. items as requested, find best value and contact vendors

Make alterations to purchase orders (work with purchasing to add or remove items from PO’s

Gain understanding of site cost centers and adding settlement receivers into work orders

Act as primary backup for office administrative assistant and learn skills and tasks that require

continuity for business needs

Audit the SAP work order database, work with site Maintenance planner / scheduler and TECO all

completed work orders for services rendered.

Assure compliance to PSM standards (MOC’s, PSSR’s, Procedures, Audits, etc.). Manage and

update all data and work order history in SAP.

Help develop weekly planned maintenance schedule & priorities utilizing information /

direction from planner and maintenance manager.

Become MERI qualified Site Receiving - receive and inspect materials including movement to the

point of use or storage. The MERI Qualified Site Receiving person follows all prescribed receiving

steps and hold-points including receipt, quarantine, MERI inspection, release for use, storage,

kitting and delivery.

Package and ship items via Fed Ex or TQL as needed

Run site errands as needed

Site support for computer and or printer related issues

Inventory and stock office supplies as needed

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed

supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Compile data from vendor invoices and supporting documents to verify accuracy of billing data and to ensure receipt of items ordered. Compares invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered.

Work with site staff members to keep Cost tracking sheet updated and accurate by entering

delivered and invoiced materials and services. Communicate to the site maintenance manager or

plant manager, on any pivot table costs for materials / services / capital expenditures that will carry

over from the month they were expected to be spent.

Works closely with the site Maintenance manager to ensure the mission, vision, and a set of

measurable objectives are achieved for the Facilities and Maintenance Department.

QUALIFICATIONS

High School Diploma / GED equivalent

Knowledge / Skills / Abilities

Ability to navigate the tools of Microsoft Office Suite (Outlook, Word, Excel, etc.) ,

Google equivalent suite and learn new computer systems and software applications

Strong verbal and written communication skills

Willing to learn new skills and expand scope of responsibility over time

Required Certification / Licenses / Training

Current and valid driver’s license – willing and able to obtain powered industrial truck

certification

PHYSICAL REQUIREMENTS / WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that an employee encounters while successfully performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the

essential functions. Include possible work hazards and percent of travel required.

Willing and able to wear required PPE (personal protective equipment) such as steel toes, hardhat, protective eyewear, etc.

Willing and able to climb stairs, ladders; stand, walk, stoop, bend, kneel, crawl; visual acuity for close work; able to reach overhead; able to hear and respond to alarms

Willing and able to lift up to 50 pounds without negative personal health impact.

Willing and able to work at heights

Willing and able to work in a High Hazard environment, outdoors, indoors, elevated height. (This is mostly an outdoor plant)

Willing and able to wear required PPE ( Personal protective equipment) such as steel toes, hard hat, protective eyewear, face mask, chemical suits, thermal suits, respirators, etc.

This job description is a general description of essential job functions. It is not intended as an employment contract, nor is it intended to describe all duties

someone in this position may perform. All employees are expected to perform tasks as assigned by supervisory personnel, regardless of job title or routine job

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