Executive Assistant to the CEO

Executive Assistant to the CEO 

Executive Assistant to the CEO 

Next Generation Management and Accounting Services is seeking a highly skilled and detail-oriented Executive Assistant to provide comprehensive support to our CEO. In this crucial role, you will manage a variety of administrative tasks to ensure the CEO’s office operates smoothly and efficiently. You will play an essential part in supporting the CEO’s day-to-day activities, assisting with business functions, and contributing to strategic initiatives. The ideal candidate will be proactive, adaptable, and capable of multitasking effectively in a fast-paced environment. A strong understanding of the real estate industry, along with proficiency in bookkeeping and QuickBooks, is essential.

If you are looking for an exciting opportunity to make an impact and advance your career, we want to hear from you!

Salary: $20 - $24

Schedule: Monday through Friday (with a 1 hour lunch)

PTO: 40 hours of sick PTO after the 90-day probation period. 40 hours of vacation PTO after one year and 7 paid federal holidays.

Key Responsibilities:

• Provide high-level administrative support to the CEO, including managing calendars, scheduling appointments, organizing meetings, and coordinating travel arrangements.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Assist with real estate-related activities, including research, property listings, and client communications.
• Maintain accurate financial records, track expenses, and prepare invoices using QuickBooks.
• Prepare financial reports, statements, and other relevant documents to assist in business decision-making.
• Handle confidential information with professionalism and discretion.
• Prepare reports, presentations, and other documents as requested by the CEO.
• Offer general office support and assist with day-to-day tasks as needed.
• Occasionally visit properties in West Palm Beach, FL, as required.
• Be flexible to work after hours and weekends when necessary.

Qualifications:

• Proven experience as an Executive Assistant or in a similar role, ideally supporting senior leadership, with experience in real estate and bookkeeping.
• Strong knowledge of the real estate industry and related administrative processes.
• Proficiency in QuickBooks and experience with bookkeeping functions.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Excellent organizational, time management, and communication skills.
• Exceptional attention to detail and the ability to anticipate the needs of the CEO.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software tools.
• Ability to work independently with minimal supervision while also being an effective team player.
• High level of professionalism and discretion in handling sensitive information.

Salary : $20 - $24