Assistant Project Manager

Job Summary:

Assisting in the planning and implementation of projects. Helping to coordinate and manage project tasks and deliverables. Analyzing data as required. Conducting administrative duties, such as setting up meetings and drawing estimates.

Duties/Responsibilities:

• Collaborate with clients, architects, engineers, contractors, equipment manufacturers and representatives, and kitchen equipment contractors (“KEC”), as directed.
• Liaise with CAD-Revit Team, PM, Project Director/VP to help deliver project deliverables on time.
• Support PM, Project Director/VP with project budgeting.
• Assist with Foodservice plan reviews for all Design Phases (SD, DD, CD). Collaborate with CAD-Revit, PM, and Project Director/VP to identify and correct work product deficiencies, in accordance with NSD standards.
• Assist PM, Project Director/VP with maintaining Asana with project tasks and deadlines.
• Assist PM, Project Director/VP with preparing Foodservice equipment specifications and bid preparation.
• Track, analyze, and document bids and all bid/bidder communication on the NSD server.
• Support PM, Project Director/VP with Construction Administration with site meeting coordination, submittal reviews, responding to RFIs, and punch list, as directed.
• Attend weekly internal project status meetings (Master Action List or “MAL”) and all project-related meetings and conference calls, as directed.
• Maintain project emails and project folders housed on the NSD server.
• Provide timely, and professional responses to all emails, and other communications regarding NSD project work.
• Make accurate time and expense entries online via BQE Core.
• Adhere to all NSD protocols, procedures, and company culture.
• All other employee responsibilities, as outlined in the NSD Employee Handbook.

Required Skills/Abilities:

• Minimum two (2) years hospitality-related construction experience, or familiarity with foodservice design/restaurant operations.
• Strong organizational skills and ability to complete tasks on time. Take ownership to meet project deadlines and commitments.
• Exemplary verbal and written communication skills; ability to effectively communicate with all levels of an organization, external partners, and clients.
• Demonstrates analytical thinking, problem-solving skills, and attention to detail. Capable of reading and interpreting documents such as manufacturer cut sheets, and design/construction files.
• Ability to foster relationships and create synergies with peers, vendors, and customers.
• Professionalism – Maintain a positive, professional manner. Be accountable for work products; follow-up and follow-through. Work with integrity, trust, and commitment. Follow instructions, respond to management direction. Accept and reflect on feedback to assist as you learn and grow.
• Quality – Demonstrate accuracy and thoroughness in all work products. Monitor work to ensure quality while looking for ways to develop. Self-check all work prior to issuing internal/external communication. Apply feedback for continuous improvement.
• Adaptability – Manage competing demands. Ability to produce high-quality work in an evolving, fast paced environment. Remain flexible to change.
• Dependability – Consistently at work on time with adherence to operating hours/schedule requirements of your region. Ensures responsibilities are covered when absent. Arrives to meetings and appointments on time, and prepared.
• Initiative – Be self-motivated, volunteer readily, seek increased responsibilities, and offer help when needed. Be an active change agent and innovator to improve communications, standards, and company protocols and procedures. Participate in all Lunch & Learns, and continuing education/training, as directed.

Education and Experience:

• Bachelor’s degree in project management, or a related field.
• Minimum 2 years foodservice operations experience 2 years commercial foodservice design experience.
• Comparable job experience may be considered in lieu of above.
• Expertise with Internet, MS Office Suite (Excel, Word, PowerPoint, and Outlook)
• Working knowledge of AutoQuotes, Bluebeam/Bluebeam Session, Asana, and BQE Core (preferred)
• Proficiency with CAD and Revit (a bonus)
• (Acquired) knowledge of NSD proprietary systems/databases

Please send resume to hr@nextstepdesign.com

Job Type: Full-time

Pay: $60,000.00 - $75,000.00 per year

Schedule:

• 8 hour shift

Work Location: In person

Salary : $60,000 - $75,000