What are the responsibilities and job description for the Supervisor, Document Control (Ref ID : 453) position at NextDecade?

ABOUT NEXTDECADE CORPORATION

NextDecade is committed to providing the world access to reliable, lower carbon energy. We are focused on delivering secure, low-cost, and sustainable energy solutions through the safe and efficient development and operation of natural gas liquefaction and carbon capture and storage infrastructure. Through our subsidiaries, we are developing and constructing the Rio Grande LNG natural gas liquefaction and export facility near Brownsville, Texas, with approximately 48 MTPA of potential liquefaction capacity currently under construction or in development. We are also developing a potential carbon capture and storage project at the facility that is expected to make meaningful impacts toward a lower carbon future. NextDecade’s common stock is listed on the Nasdaq Stock Market under the symbol “NEXT.” NextDecade is headquartered in Houston, Texas. For more information, please visit www.next-decade.com .

SUMMARY OF THE ROLE

The Supervisor, Document Control will support long-term operations for the Rio Grande LNG facility located near Brownsville, Texas. This position will report to the Sr. Manger, Quality in the Operations Engineering Department, under the leadership of the Director of Engineering and will supervise and mentor a team of two or more Document Control Technicians. The peer level personnel across the engineering team will include the Lead Quality Assurance ISO and Lead Quality Assurance Materials / Equipment. This position is located in Brownsville, Texas.

KEY RESPONSIBILITIES :

Help develop Next Decade Operations document control standards, then supervise and mentor the document control team to execute effectively and efficiently.
Interface with intercompany department personnel to provide timely information and document support.
Help establish and ensure that the Electronic Document Management System (EDMS) and associated documents meet and remain within ISO-9001 compliance.
Ensure that all documents added or edited within the EDMS are complete, legible, and include all document / file attributes and metadata.
Maintain consistent application of document control processes, procedures, numbering, tools, and systems.
Interface with the Management of Change (MOC) Coordinator and other personnel involved in the MOC process to ensure that all changes are managed correctly throughout all impacted documents and to ensure that all impacted documents remain current and readily available.
Ensure that an effective and timely electronic and physical (as necessary) document routing and distribution system / matrix is developed and maintained.
Maintain Key Process Indicators (KPIs) regarding the Document Control Team performance.
Perform and / or participate in routine Quality Assurance audits of the document control procedures and EDMS system.
Interface with Operations department personnel and demand manager to maintain the Operations team Lessons Learned Database current and readily accessible.
Develop and supervise the Document Control Team budget.

MINIMUM REQUIREMENTS :

High School diploma or equivalent GED

5 years of experience as a Document Control Supervisor.

10 years of experience with document control.

5 years of oil and gas industry experience.

Ability to get a Transportation Worker Identification Credentials (TWIC)

Experience establishing, maintaining & managing various Electronic Data Management Systems (EDMS), such as Hexagon SDX, OpenText, PIMS, etc.

Experience managing both electronic and physical document transmittal and distribution systems.

Experience with establishing and / or maintaining ISO 9001 compliance and certifications.

Excellent organization, planning, and time management skills to ensure timely execution of work tasks.

Effective Communications – Accurate, clear, concise, timely and effective communication is vital to this role.

Ability to lead and motivate technical staff by guiding, mentoring, and inspiring.

Ability to work collaboratively and foster a collaborative work environment.

Assertiveness and ability to motivate and ensure that others provide input, missing data, etc., to avoid EDMS and other work process backlogs.

Ability to lead by example and deliver against targets.

Ability to perform under pressure.

Focus on timely, consistent, and accurate results with determination to consistently meet and exceed expectations.

An eye for detail to ensure complete documentation and associated metadata.

Ability to comply with key project performance drivers and indicators.

Adaptability to manage changes in work environment in regards adhering to updated deadlines or unexpected delays.

Computer literate including proficient with Microsoft Office Suite.

PREFERRED QUALIFICATIONS :

Bachelor's degree in Engineering

ISO 9001 Foundations or Auditor Certification

Detailed knowledge of multiple Electronic Data Management Systems (EDMS)

Detailed knowledge of Quality Management Systems (QMS)

Database management abilities (for Lessons Learned Database)

Job Site Work Environment

Must be able to wear all necessary PPE equipment to perform job functions.

Operates in a complex construction environment.

Exposure to indoor and outdoor weather conditions.

Not necessarily protected from weather and temperature changes. Possible exposure to hot, cold, wet, humid, or windy weather conditions.

Exposure to moving mechanical parts and electrical circuits.

Exposure to constant or intermittent sounds of a pitch level sufficient to cause marked distraction.

Routinely uses standard office and field communications equipment such as computers, phones, photocopiers w / scanner and fax, and radios.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to support individuals with ADA-recognized disabilities to perform the essential functions for the job.

Ability to drive to other Company work locations as required.

Ability to move throughout all areas of the facility, including being physically capable of traveling to a designed muster point during emergency situations.

Stand and / or sit continuously and perform job functions for a full shift.

The incumbent is required to have fully mechanical motion and usage of all extremities.

Physically able to walk, stand, bend, stoop, kneel, reach, twist, lift, push, pull, climb, balance, crouch, handle, and lift items weighing up to 20 lbs. without assistance.

Visual acuity corrected to perform job functions. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Must be able to clearly communicate with others via radio, phone, and verbal methods.

May be required to enter confined spaces.

May be required to work at elevated heights and access elevated structures without assistance.

If you require accommodations during the application or interview process, please contact Human Resources at recruiting@next-decade.com.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

NEXTDECADE VALUES

Safety – We make safety a priority. Everything we do relies on the safety of our people and the communities around us.

Integrity – We do the right thing, and are open, ethical, and fair. We hold ourselves to the highest standards in all that we do.

Honesty – We value truth and honesty in ourselves and others. We honor our commitments and take responsibility for our actions.

Respect – We listen, and respect people, the environment, and the communities in which we live and work.

Transparency – Transparency builds trust. We promote open communication with our people, our customers, and all our stakeholders.

Diversity – We value diversity of people and thought. It takes people with different strengths, ideas, and cultural backgrounds to make our company succeed.

NextDecadeprovides equal employment opportunities (EEO) to all applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NextDecadecomplies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

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