What are the responsibilities and job description for the Administrative Assistant _Hybrid position at Nextgen Information Services?
Job Details
Sr. Administrative Assistant
12 months contract
Location Maryland Heights MO,
22/hr on w2 Max
Hybrid Position
Duties:
As the Senior Administrative Assistant, you will provide administrative support to ensure efficient day-to-day operations, including managing schedules, handling correspondence, and organizing meetings. You will serve as a central point of contact, coordinating information flow and facilitating communication within the organization
Responsibilities:
Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.
Supports managers and employees through a variety of tasks related to organization and communication.
Responsible for confidential and time-sensitive material.
Familiar with a variety of the field's concepts, practices, and procedures.
Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
Answer and direct phone calls
Organize and schedule meetings and appointments.
Maintain contact lists.
Produce and distribute correspondence memos, letters, faxes, and forms.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system.
Order office supplies.
Book travel arrangements.
Submit and reconcile expense reports.
Provide general support to visitors.
Provide information by answering questions and requests.
Take dictation.
Research and create important presentations and develop processes.
Generate reports.
Handle multiple projects.
Prepare and monitor invoices.
Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Required Skills:
ORGANIZATION TIME MANAGEMENT
STRATEGIC PLANNING
EXCELLENT VERBAL AND WRITTEN COMMUNICATION SKILLS
CLIENT COMMUNICATION
CORRESPONDENCE
Responsibilities:
Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.
Supports managers and employees through a variety of tasks related to organization and communication.
Responsible for confidential and time-sensitive material.
Familiar with a variety of the field's concepts, practices, and procedures.
Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
Answer and direct phone calls
Organize and schedule meetings and appointments.
Maintain contact lists.
Produce and distribute correspondence memos, letters, faxes, and forms.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system.
Order office supplies.
Book travel arrangements.
Submit and reconcile expense reports.
Provide general support to visitors.
Provide information by answering questions and requests.
Take dictation.
Research and create important presentations and develop processes.
Generate reports.
Handle multiple projects.
Prepare and monitor invoices.
Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Required Skills:
ORGANIZATION TIME MANAGEMENT
STRATEGIC PLANNING
EXCELLENT VERBAL AND WRITTEN COMMUNICATION SKILLS
CLIENT COMMUNICATION
CORRESPONDENCE
Preferred Skills:
Salesforce
Financial planning industry.
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.
