Scientific Program Analyst (PMP)

Nextonic Solutions is seeking a Scientific Program Analyst  to join our vibrant team at the National Institutes of Health (NIH) supporting the National Institute of Neurological Disorders and Stroke (NINDS) located in Rockville, MD.

Summary

The Office of the BRAIN Director is currently pursuing a large-scale strategic planning effort to map the next 10 years of the NIH BRAIN initiative. We seek an individual with strong project coordination and operational skills to assist in this nascent planning effort.

Work Details :

• Organize and coordinate program activities; manage agendas, meetings, background materials and minutes.
• Organize and maintain project documentation and communications; track project progress using project management tools.
• Track action items and tasks, provide deadline reminders to Program staff; maintain spreadsheets of relevant information.
• Work with staff on existing projects and / or the development, initiation and execution of new project initiatives.
• Perform logistical planning for various scientific meetings, conference calls, symposia, lectures, workshops and special projects.
• Researches and evaluates the operation of the organization's scientific programs.
• Work with staff on the concept development, planning, execution and support of all project-related activities.
• Review and proofread programmatic documents describing scientific and management issues and policies related to their designated program.
• Request information from and provide responses to principal investigators program staff and others on scientific and programmatic issues.
• Researches, interprets and summarizes background materials from a variety of scientific sources.
• Conduct literature searches in PubMed, Web of Science and other information sources; manage references using bibliographic software.
• Conduct search for material for a specific programmatic need, using a database to search for material in many cases.
• Organize and analyze reports in a scientific area as assigned.
• Read, interpret, analyze and condense material from a variety of sources for presentation.
• Create scientific search criteria for locating scientific, program and related information on the internet and other means, including literature and database searches.
• Compiles data and creates and prepares graphs, slides and presentations.
• Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters and overheads by assimilating and mastering the scientific data and programmatic context for use at presentations and meetings.
• Analyze and develop presentations consisting of data from progress reports to be used by Program staff and at meetings in the overall analysis of Program progress.
• Conduct searches for material for a specific programmatic need and / or presentation; use a database to search for material as necessary.
• Organize existing slides / presentations / talking points into a functional database / library.
• Design, develop and maintain databases, Listservs, spreadsheets, PowerPoint presentations and other computer applications.
• Collect, read, interpret, analyze and condense material from a variety of sources and prepare reports of data analysis for presentation.
• Prepare presentation materials such as handouts, meeting materials, slide presentations, and background / supplemental documents, spreadsheets, charts and graphs for conferences, committee, meetings, workshops and group updates.
• Performs logistical planning of various scientific meetings, lectures, workshops.
• Attend meetings, training and conferences in support of program initiatives.
• Develop a template for reporting meeting minutes to Program staff.
• Identify, assess, draft, edit, revise and assemble necessary background materials.
• Work with staff to identify key issues and track action items and tasks, providing deadline reminders to Program staff and update and maintain spreadsheets of relevant information.
• Represent the Program at local and national meetings; deliver presentations and posters; disseminate details of the Program and collect information of value to the Program goals.
• Draft, review and proofread programmatic documents, such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank you letters and reports. Plans, organizes and participates at a senior level in technical meetings and consultations.
• Work with staff to coordinate and plan scientific meetings, including communications with distinguished lecturers, invited guests and participants, registration and meeting logistics.
• Give regular progress reports to sponsor and stakeholders.
• Coordinate with strategic project leaders on the logistics annual in-person Committee meetings, monthly teleconferences or videoconferences, and additional teleconferences, videoconferences or electronic reviews to address key issues.
• Maintain ongoing, proactive communication with key personnel throughout the initiative; gather, provide and exchange information with Network investigators, their staff and other relevant individuals.
• Reviews and evaluates the performance of the organization.
• Provide project management support for large and / or complex projects with internal and external stakeholders and other project participants.
• Ensure that all aspects of the programs are tracked and reported, key milestones and deliverables dates are known and adhered to, and that all individuals and partners involved are kept appraised of progress of integrated tasks and next steps.
• Work with the Director of Strategic Initiatives on the development of strategic plans, initiatives, solicitations and consultation activities.
• Assist in developing milestones and budgets for current and potential projects, and for transitioning projects through different phases and stages.

Qualifications :

Software

Skills