Human Resources Administrative Coordinator

Position Summary:

The HR Administrative Coordinator plays a key role in supporting various HR functions, including benefits administration, compliance, employee engagement, and HR operations. This position ensures employees receive accurate and timely support for health and welfare benefits, onboarding, and payroll-related processes, while also assisting with compliance audits, personnel file management, and employee recognition programs. The role requires strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality.

Qualifications:

• High School Diploma required; Associate degree preferred.
• 2 years of experience in HR administration, benefits support, or employee engagement preferred.
• Experience with payroll processing, journal entries, or HR compliance is a plus.
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Familiarity with HRIS systems such as Paycom, Microsoft Dynamics 365 Business Central, and Loan Vision preferred.
• Strong problem-solving skills, attention to detail, and ability to multitask.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Essential Job Functions include, but are not limited to:

Benefits & HR Compliance Support

• Assist employees with benefits enrollment, ensuring accurate and timely processing.
• Support FMLA, ADA, and COBRA processes, serving as a resource for employee inquiries.
• Conduct OCP signature audits, checklist audits, and background checks for onboarding.
• Maintain employee records by updating job descriptions, archiving files, and processing terminations.
• Ensure compliance training and required certifications are completed and tracked.
• Assist in preparing and processing Personnel Action Forms (PAFs) for status changes, title updates, compensation adjustments, and terminations.
• Support HR policy updates by formatting and distributing revised documents.

Employee Engagement & Events

• Coordinate company-wide appreciation events, including Employee Appreciation Day, Ice Cream Day, Breast Cancer Awareness, Halloween, Ugly Sweater Contest, and Annual Awards.
• Manage monthly and quarterly department contests, overseeing the voting process and reviewing submissions.
• Oversee milestone anniversary awards.

Administrative & HR Operations Support

• Manage HR SharePoint pages and update internal content.
• Order weekly office snacks and coordinate office-related needs.
• Provide administrative support for projects, including a PAF revamp and other initiatives.

Project Coordination & Data Management

• Track project milestones and maintain project documentation for HR initiatives.
• Assist in data entry and reconciliation for HR audits, including payroll, benefits, and compliance.
• Gather and analyze survey responses and employee feedback to improve HR programs.
• Prepare reports and summaries using Excel and project management tools.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with a job.

Working Conditions Information:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is often required to walk; use hands to finger, handle, or operate computers, objects, tools, or controls; and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.

This job description is not a contract of employment. The employer, in its sole discretion, may modify or adjust the position to meet the organizations changing needs.

NFM Lending Inc. is an equal-opportunity employer. We value diversity and do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. NFM believes success is created by a diverse workforce of individuals with different ideas, strengths, interests, and cultural backgrounds.

Qualifications:

• High School Diploma required; Associate degree preferred.
• 2 years of experience in HR administration, benefits support, or employee engagement preferred.
• Experience with payroll processing, journal entries, or HR compliance is a plus.
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Familiarity with HRIS systems such as Paycom, Microsoft Dynamics 365 Business Central, and Loan Vision preferred.
• Strong problem-solving skills, attention to detail, and ability to multitask.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.