What are the responsibilities and job description for the Administrative Coordinator 3 position at Nicholls State University?
Special Instructions
Nicholls State University adheres to the equal opportunity provisions of federal civil rights laws and regulations that are applicable to this agency. Therefore, no one will be discriminated against on the basis of race, color, national origin (Title VI of the Civil Rights Act of 1964); sex (Title IX of the Educational Amendments of 1972); disability (Section 504 of the Rehabilitation Act of 1973; or age (Age Discrimination Act of 1975) in attaining educational goals and objectives and in the administration of personnel policies and procedures. Anyone with questions regarding this policy may contact Alison Hadaway, SHRM-CP, Director of Human Resources at 985-448-4041 / alison.hadaway@nicholls.edu / P.O. Box 2105, Thibodaux, LA 70310. For anyone needing ADA Accommodations, please contact Brian Clausen, Director of Environmental Health & Safety at 985-448-4783 / brian.clausen@nicholls.edu
Position Details
Position Information
Position Title
Administrative Coordinator 3
Position Number
500189
Salary Range
$27,269.00 - $49,067.00 Hires at Minimum Rate
Position Type
Classified Staff
Department Information
Ending Effective Date of Temporary Employment
Department
Controller's Office
Job Duties
Responsibility / Duty
Confers with the general public, students, faculty and staff regarding routing information and answers to questions. Duties include collecting charges on student accounts for tuition, room, board, etc. as necessary, and distributing student payroll checks. Responsible for ensuring the accurate coding of funds received by the University. Such coding is used as the basis for cash receipt vouchers used to record the receipt of such funds into the financial records system. Responsible for checking indebtedness for graduate assistants and direct deposit payments for student payroll. Responsible for checking indebtedness and identification of individuals receiving any check from this office. Responsible for balancing funds collected daily through the financial and student records systems and receipts written daily.
Percentage Of Time
45
Responsibility / Duty
Responsible for the maintenance of files in the office which includes but is not limited to student indebtedness and verifying the accuracy of amounts due in the computerized records system. Responsible for performing various duties within the framework of the computerized registration system, including but not limited to encoding student indebtedness, posting payments received, miscellaneous fee charges, etc. Registration duties include awarding fee exemptions and processing third party contracts through the Banner system. Answer the telephone, respond to requests for information concerning fees, payments, registration, etc.
Percentage Of Time
20
Responsibility / Duty
Responsible for sending emails to students regarding various functions of the Fee Collection Center, including but not limited to email reminders for registration, payment plans, indebtedness, IRS requirements, etc. throughout the semester. Assist with the processing and verification of 1098T information.
Percentage Of Time
15
Responsibility / Duty
Responsible for assisting in the processing of accounts to be sent to the Attorney General’s Office for the State of Louisiana for collection. This will include notifications as required, compiling the report and verifying the information to be sent, and coding the student accounts to show the account has been submitted for collection.
Percentage Of Time
10
Responsibility / Duty
Perform other duties as required for the office to function efficiently, including but not limited to, serving as backup for other positions in the office.
Percentage Of Time
5
Responsibility / Duty
Responsible for balancing Continuing Education payments with the Banner system through Touchnet Marketplace. Verifying reports match and information was processed to Banner as it should be.
Percentage Of Time
5
Posting Detail Information
Minimum Experience Required
MINIMUM QUALIFICATIONS:
Two years of experience or training in clerical work.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Two years of experience or training in clerical work.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Minimum Education Required
Minimum Licenses Required
Other Minimum Requirements
Applicants must complete the application in its entirety with an electronic signature and date.
****Resumes will not be accepted as a substitute for the application.****
If education and employment history are not completed, the application will be disqualified.
****Please include any current and previous employment at Nicholls State University. Personnel files are not pulled for application purposes.
****Please include any current and previous employment at Nicholls State University. Personnel files are not pulled for application purposes.
Applicants claiming education as a substitution for work experience must have their Official College Transcripts delivered to the Human Resources Department at hr@nicholls.edu or emailed directly to Jennifer.Prejean@nicholls.edu prior to the job closing date. Unofficial transcripts are NOT accepted.
Test(s) Required
No Test Required.
Preferred Education
Preferred Experience
Preferred Licenses
Other Preferred Requirements
Physical Demands
Employment Year
Fiscal Year
If Grant Period or Specified Period selected, please specify begin date
If Grant Period or Specified Period selected, please specify end date
Employment Basis
Full-time
Proposed Ending Date (for faculty and grant funded positions)
Posting Date
02/17/2025
Closing Date
02/27/2025
Special Instructions to Applicants
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * AEI: Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.
- 1= I have no experience and/or am uncomfortable acting with ethics and integrity
- 2= I have limited experience or require assistance to act with ethics and integrity
- 3= I can act with ethics and integrity
- 4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity
- * AEI: Explain your rating by providing specific and relevant examples in the box below.
(Open Ended Question)
- * CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
- 1= I have no experience and/or am uncomfortable communicating effectively
- 2= I have limited experience or require assistance to communicate effectively
- 3= I can communicate effectively
- 4= I can communicate effectively and help others improve their communication
- * CE: Explain your rating by providing specific and relevant examples in the box below.
(Open Ended Question)
- * FC: Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.
- 1= I have no experience and/or am uncomfortable focusing on customers
- 2= I have limited experience or require assistance to focus on customers
- 3= I can focus on customers
- 4= I can focus on customers and help others improve their ability to focus on customers
- * FC: Explain your rating by providing specific and relevant examples in the box below.
(Open Ended Question)
- * TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
- 1= I have no experience and/or am uncomfortable thinking critically
- 2= I have limited experience or require assistance to think critically
- 3= I can think critically
- 4= I can think critically and help others improve their ability to think critically
- * TCr: Explain your rating by providing specific and relevant examples in the box below.
(Open Ended Question)
- * BST: Rate your ability to build and support teams based on our definition: The ability to combine your actions and efforts with others to work toward achieving a common goal.
- 1= I have no experience and/or am uncomfortable building and supporting teams
- 2= I have limited experience or require assistance to build and support teams
- 3= I can build and support teams
- 4= I can build and support teams and help others improve their ability to build and support teams
- * BST: Explain your rating by providing specific and relevant examples in the box below.
(Open Ended Question)
Documents Needed to Apply
Required Documents
Optional Documents
- Resume/CV
- Cover Letter
- Names and Contact Information for a Minimum of THREE References
- Letter of Reference 1
- Letter of Reference 2
- Copy of Transcript
- Other Document
- Other Document
Salary : $27,269 - $49,067
