MAINTENANCE - ADMINISTRATIVE_ASSISTANT_I

Job Summary:  Workflow planner for Maintenance Department including Scheduling and Documentation of all Preventative and Corrective Maintenance, Purchase Order planning, tracking KPI and General Administrative Assistance to the Production and Facility Maintenance Department.   Essential Functions:  Track and submit purchase requisitions Document and ship returns of equipment to vendors (cores, refunds, etc.) Track and document KPI metrics Track repair parts ordered and equipment ordered Negotiate cost quotes of repair parts/supplies with vendors Continuously improve and enforce the integrity of the vendor base through programmed activities Identify and investigate opportunities for cost reduction of purchased products, goods, and services and negotiate innovative programs with suppliers to lower cost Authorizes purchases within budgetary limitations, obtains approvals for purchases beyond personal authorization ceiling as oracle buyer Communicate with suppliers on frequent basis on order requirements Ensures 5S procedures are followed Submit and track Capitol requests Receive items from vendors into Oracle and physical locations Provide clerical support when needed such as typing correspondence and other material; preparing graphs and charts, etc. Assists management in compiling data for special projects and equipment repair history Convert purchase requests into purchase orders as a buyer Submit purchase requests to Accounting for capitol acquisitions as a buyer Work directly with Accounting to correct invoice issues Train associates as needed on Oracle and Capitol purchase process Positive support for Safety Programs and ISO/TS Programs All other duties as assigned Education: Must possess a High School Diploma or GED   Experience/Skills/Requirements: Proficiency in Excel, Word, Power Point, Outlook Excellent verbal & written communication skills Ability to manage multiple projects simultaneously High attention to detail Strong organizational skills Ability to manage time & priorities Behave in a positive manner that enhances the success of the company  Physical/Ergonomic Requirements: Ability to lift up to 30 lbs. Must have reliable transportation with the ability to travel between facilities