What are the responsibilities and job description for the Personal Assistant position at Night?
Job Summary
We are seeking a highly organized, discreet, and adaptable Nashville-based Personal Assistant to support a high-profile individual in their personal and professional endeavors. This role requires a calm, solutions-oriented individual who thrives in fast-paced, high-pressure environments and is comfortable working behind the scenes to ensure every aspect of the principal’s life runs smoothly.
Key Responsibilities
We are seeking a highly organized, discreet, and adaptable Nashville-based Personal Assistant to support a high-profile individual in their personal and professional endeavors. This role requires a calm, solutions-oriented individual who thrives in fast-paced, high-pressure environments and is comfortable working behind the scenes to ensure every aspect of the principal’s life runs smoothly.
Key Responsibilities
- Schedule Management: Maintain and manage a dynamic, ever-changing calendar across personal, professional, and travel commitments.
- Travel Coordination: Arrange private and commercial travel, accommodations, and detailed itineraries for both domestic and international trips.
- Day-to-Day Support: Run errands, organize appointments, attend meetings as needed, and provide logistical support across various daily activities.
- Communication: Act as a gatekeeper by managing calls, emails, texts, and in-person requests; liaise with agents, publicists, managers, family members, and vendors.
- Event Planning: Assist with planning personal events, dinners, and appearances, ensuring discretion and excellence at every touchpoint.
- Confidentiality & Discretion: Uphold a high level of privacy and professionalism at all times; handle sensitive information with absolute confidentiality.
- Personal Tasks: Coordinate personal shopping, wardrobe needs, gifting, home organization, and general lifestyle management.
- On-Set/On-Tour Support: Travel with the principal as needed for work engagements, set days, or extended tours.
- Minimum 2 years of experience supporting high-profile individuals, celebrities, or C-suite executives.
- Outstanding organizational and multitasking skills; able to manage multiple priorities in real time.
- Excellent written and verbal communication.
- Proficient with calendar management tools (Google Calendar, iCal), travel platforms, and mobile organization apps.
- Strong sense of judgment, integrity, and discretion.
- Flexible schedule and 24/7 availability when needed.
- Must be able to travel on occasion.
- Valid driver’s license and passport required.
- Calm under pressure; thrives in high-stress or unpredictable environments.
- Intuitive and proactive — anticipates needs before they arise.
- Impeccable attention to detail.
- Personable and professional demeanor; able to work well with various personalities.
- Problem-solver with a “no task too big or small” attitude.
