What are the responsibilities and job description for the Office Administrator position at Nimlok Chicago?
Are you looking to further your career in office administration and accounting? Nimlok Chicago is currently seeking a motivated, self-starting professional to fill the Office Administrator position.
About the Role
The Office Administrator will perform a variety of administrative and accounting tasks to support the Finance and Account Management departments. The ideal candidate will be highly organized, detail-oriented, possess excellent communication skills, and be able to work independently.
Responsibilities:
- Monitor incoming digital and paper Accounts Payable bills and communications, and record, save and verify bills against PO's. Maintain up-to-date vendor records.
- American Express: Approve transactions entered by cardholders. Review for accuracy, completeness, and proper coding to correct accounts.
- Enter weekly expense reports with corresponding receipts related to tradeshow project activities
- Work on delegated reconciliations and responsibilities given by the Bookkeeper
- Assist Production staff with data entry
- Greet visitors with a kind, positive attitude and notify staff of their arrival
- Ensure a clean and organized workplace, prepare office for client visits
- Answer, forward, and screen incoming calls to the main office line
- Qualify, record, and distribute leads to the Sales team
- Sort and distribute mail
- Monitor usage and order office supplies, including kitchen, bathroom, cleaning, and IT supplies
- Assist in onboarding new hires, including setting up IT services and workstation, desk, phone, and coordinating training schedule
- Main contact with phone company
- Main contact with outsourced IT firm
- Water plants
Requirements:
- High school diploma or equivalent required; associate or bachelor's degree in business or related field preferred
- 3 years prior experience as a receptionist or in a related field
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent verbal and written communication skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience using accounting/ERP software
- Ability to work independently with minimal supervision
- Teachable and able to learn new skills and processes with appropriate training
- Precise data entry