What are the responsibilities and job description for the Secretary / Administrative Assistant position at NITELINES USA, INC?
Secretaries and Administrative Assistants (Except Legal, Medical, and Executive)
Requirements and Skills:
Fluent Spanish.
Advanced communication skills, verbal and written.
Experience working in an office environment.
Compelling computer and office equipment knowledge and management.
Professional and reliable.
Independent.
Compliance with given rules, regulations, and procedures.
Duties:
Answer inbound calls.
Direct the callers to the appropriate program area.
Keep a call log to track calls amount and their corresponding program areas.
Prepare a monthly report of all calls and walk-ins and provide it to the Supervisor no later than the 3rd of each month.
Send a weekly call list to the Supervisor documenting the number of calls received.
Complete the ACCESS Interview spreadsheet and email it to appropriate recipients twice daily at 12:00 pm and 4:30 pm.
Prepare a FedEx envelope to mail to Tallahassee.
Create new employee IDs and mail them on time.
Receive all packages from FedEx, UPS, Office Depot, Staples, and any other carrier.
Determine the packages' owners, and email them to inform them their package has been received and is available in Suite 1129.
Assist with employees receiving paper paychecks on a biweekly basis. Ensure they are secured and only provided to the employee or identified representative.
Complete any other tasks requested by Supervisor, Communications Director, or Regional Managing Director.
Time Availability: Mon - Fri from 8 AM to 5 PM
Location: Orlando, FL
