What are the responsibilities and job description for the Sales Admin Assistant position at Nittany Lion Inn?
Job Title: Sales Administrative Assistant
Department: Sales & Marketing
Reports To: Director of Sales / Conference Services Manager
Job Summary:
The Sales Administrative Assistant supports the hotel?s sales and conference services teams by managing administrative tasks, assisting with event detailing, and ensuring smooth day-to-day operations. This role is an excellent starting point for gaining insight into the background of events and the administrative side of sales. The position is full-time at 40 hours per week, with a pay rate of $20 per hour.
Key Responsibilities:
Assist the sales team with administrative duties, including preparing contracts, proposals, and correspondence.
Maintain and update client databases, sales records, and reports.
Coordinate and schedule meetings, site visits, and client appointments.
Manage incoming inquiries, distribute leads, and follow up with clients as needed.
Prepare and organize sales-related documents such as banquet event orders (BEOs), group resumes, and rooming lists.
Work closely with the Conference Services Manager to detail events, including confirming guarantees, assisting with BEO creation, and client follow-up.
Assist in planning and executing sales events, trade shows, and familiarization (FAM) trips.
Track and report on sales performance metrics and revenue targets.
Handle general office duties such as ordering supplies, managing files, and processing invoices.
Communicate with internal departments to ensure seamless execution of group bookings and events.
Support marketing initiatives, including social media updates and promotional materials.
Qualifications & Skills:
High school diploma or GED preferred.
Strong organizational and multitasking skills with attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and CRM or sales software.
Excellent communication skills, both written and verbal.
Ability to work independently and collaboratively in a fast-paced environment.
Customer service-oriented mindset with a professional demeanor.
Work Environment:
Full-time position, 40 hours per week, at $20.00 per hour.
Regular and prompt attendance is required.
Office-based role with frequent interaction in hotel event spaces.
Some flexibility may be required for evening or weekend events.
Department: Sales & Marketing
Reports To: Director of Sales / Conference Services Manager
Job Summary:
The Sales Administrative Assistant supports the hotel?s sales and conference services teams by managing administrative tasks, assisting with event detailing, and ensuring smooth day-to-day operations. This role is an excellent starting point for gaining insight into the background of events and the administrative side of sales. The position is full-time at 40 hours per week, with a pay rate of $20 per hour.
Key Responsibilities:
Assist the sales team with administrative duties, including preparing contracts, proposals, and correspondence.
Maintain and update client databases, sales records, and reports.
Coordinate and schedule meetings, site visits, and client appointments.
Manage incoming inquiries, distribute leads, and follow up with clients as needed.
Prepare and organize sales-related documents such as banquet event orders (BEOs), group resumes, and rooming lists.
Work closely with the Conference Services Manager to detail events, including confirming guarantees, assisting with BEO creation, and client follow-up.
Assist in planning and executing sales events, trade shows, and familiarization (FAM) trips.
Track and report on sales performance metrics and revenue targets.
Handle general office duties such as ordering supplies, managing files, and processing invoices.
Communicate with internal departments to ensure seamless execution of group bookings and events.
Support marketing initiatives, including social media updates and promotional materials.
Qualifications & Skills:
High school diploma or GED preferred.
Strong organizational and multitasking skills with attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and CRM or sales software.
Excellent communication skills, both written and verbal.
Ability to work independently and collaboratively in a fast-paced environment.
Customer service-oriented mindset with a professional demeanor.
Work Environment:
Full-time position, 40 hours per week, at $20.00 per hour.
Regular and prompt attendance is required.
Office-based role with frequent interaction in hotel event spaces.
Some flexibility may be required for evening or weekend events.
Salary : $20
