Client Data Specialist

The Client Data Specialist is responsible for the entry and maintenance of client information, matter details and conflicts of interest information in the Firm’s databases. This position coordinates needed approvals related to Firm business, obligations under ethical rules and attorney employment. A hybrid work schedule is available for this position.

A career at Nixon Peabody is the opportunity to do work that matters. It’s the chance to use your knowledge to shape what’s ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.

We’ve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.

If you’re someone who’s looking toward the future, we’d love to hear from you.

Location: Rochester, NY

• Ensure data accuracy for client matters and party information in various databases. This includes following the Firm’s policies and procedures.
• Review incoming new business intake requests and promptly communicate with attorneys and staff to ensure accuracy and completeness of information recorded.
• Recognize and understand potential data inconsistencies and reconcile appropriately to preserve data integrity.
• Acquire, track and follow up on various approvals of management and others related to new business intake.
• Assist in the file opening process during the onboarding of new attorneys and update information related to attorney and staff employment.
• Prepare reports and summaries of client related information as requested.
• Provide support in the development and implementation of new systems, processes and procedures used by the New Business Conflict Services (NBCS) team and support staff.
• Work with IT and the NBCS team to resolve system issues as needed.
• Attend firm-sponsored training to maintain required skill level and knowledge of software applications.
• Perform other duties as assigned.

To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. Nixon Peabody retains the right to change or assign other duties to this position. The requirements listed below are representative of the skills and abilities required.

Job Requirements:

• 2-4 years of relevant work experience, preferably within a law firm or professional services environment.
• Associate’s Degree required. Work experience in lieu of a degree will be considered.
• Excellent computer, data entry, proofreading, database and spreadsheet skills.
• Observe confidentiality of client information and internal matters.
• Excellent organizational skills with meticulous attention to detail and ability to prioritize numerous tasks and complete them under time constraints in a fast-paced environment.
• Excellent interpersonal and communication skills, both verbal and written, with the ability to work with personnel at all levels.
• Use initiative to analyze and solve problems in standardized situations.
• Ability to work independently while collaborating with teammates to ensure exceptional customer service.

Nixon Peabody LLP is an Equal Opportunity / Affirmative Action Employer: Disability / Female / Gender Identity / Minority / Sexual Orientation / Veteran.

To comply with Federal law, Nixon Peabody participates in E-Verify. All newly-hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to confirm their identity and employment eligibility. Please refer to the Notice of E-Verify Participation and the Right to Work posters on the Nixon Peabody Careers page for more information.

In accordance with applicable Federal and State laws, the anticipated annual salary range for this position, depending on location, is as follows:

• Rochester, NY: $40,541 to $55,802

In addition to a standard benefits package, this role may be eligible for additional contingent compensation based on an array of factors, including but not limited to: work performance, geographic location, work experience, education, and qualifications. Because such contingent compensation is not yet calculable or may be zero ($0) in some circumstances, the above-listed salary range(s) are Nixon Peabody’s good faith estimate of the annual salary(ies) it reasonably expects to pay for the position at the time of this posting

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Rochester, NY 14604

Salary : $40,541 - $55,802