What are the responsibilities and job description for the Procurement Coordinator position at NJ Transit?
Move Forward with us! At NJ TRANSIT, you’ll join us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets our customers to their destinations on time- and we’re looking to hire talented folks with a commitment to excellence.
Summary
The specifications outlined are intended to present a descriptive list of the range of duties performed by
employees in this position. The specifications are not intended to reflect all duties performed within the job.
Provides support and assistance to a Sr. Director Procurement of their assigned section within the
Procurement & Logistics Department. Supports both routine and unique assignments.
Roles and Responsibilities
- Reporting Responsibilities
- Review, monitor and update monthly progress of procurement and contracting activities in
the Procurement Systems of Record to enable Contract Specialists and Procurement
Management to support NJ TRANSIT's business requirements.
- Manages the status of procurement assignments in Systems of Record. Generates
weekly, monthly, quarterly and annual procurement System of Record and other reports
and analyses for Senior Procurement and Executive management.
- Runs action queries in the Systems of Record to identify quantitative data to prepare
statistical analyses and key findings for NJ TRANSIT's Board Members, Executive and
Procurement Management.
- Develops and analyzes data tables. Imports, exports, and formats data in or from Systems
to reduce redundancies and ensure accuracy. Researches and executes reports using
various system options.
- Implements standard measurements and criteria, to measure the effectiveness of the
department.
- Procurement Responsibilities
- Creates, maintains, updates, and monitors the Procurement and Contractor Pre-
Qualification System.
- Assists Procurement Contract Specialists in the preparation of Procurement documents.
Proofreads memos, letters, contracts, change orders, reports, spreadsheets prepared by
Contract Specialists for accuracy and grammar to ensure that all procurement activities
are clearly documented in accordance with NJ TRANSIT's Procurement Requirements.
Coordinates, prioritizes, and expedites review and signoff of Procurement Actions by
Senior Director and Chief of Procurement & Support Services. Files and maintains
Contracts and other Procurement documents.
- Assists with the development of bid/proposal, contract and other document template
boilerplates in the appropriate systems and format to support bidding/contracting
processes. Updates and maintains master Contract and Procurement templates and forms.
- Assists with the development of Board Item fact sheets and distributes Board items to
Contract Specialists for their review and assures accuracy of information
- Division Administration Responsibilities
- Tracks employee time and attendance in System.
- Maintains, monitors and deconflicts divisional management schedules in Microsoft Outlook
Calendar.
- Organizes and maintains the Senior Director’s files and calendar. Assists Sr. Director with
administrative tasks.
- Substitutes for other Procurement Assistants and Coordinators as needed, and other
duties as assigned.
Education, Experience and Qualifications
- Associates degree or minimum two (2) years' experience.
Knowledge and Skills:
- Technology
- Must be able to work proficiently in the following Systems of Record: ECMS, Microsoft
Office Suite (Outlook, Access Databases, Excel Spreadsheets, Word, PowerPoint,
Project, Teams), Adobe, Oracle ERP, Kronos, Bid Express, and other systems in use or
under development. Systems may change over time.
- Communication
- Must be able to perform active listening and have excellent written and verbal
communication skills required.
- Must be able to develop executive and board level presentations.
- Procurement
- Must understand the processes for public procurements.
At NJ Transit, you will enjoy a competitive salary and excellent benefits package:
- Comprehensive Family Health Insurance – Medical, Prescription, Dental, Vision
- Flexible Spending Account
- Life Insurance
- Paid Leave
- Tuition Assistance
- Pre-Tax Commuter Benefits Plan
-
Retirement Plans
- 401(a) - Retirement plan with a 6% employer contribution
- 401(k) - Retirement saving plan with up to an 3% company match
- 457(b) - Deferred Savings Plan
At NJ TRANSIT, diversity and inclusivity are vital to our success as we are committed to hiring individuals from diverse backgrounds, experiences, abilities, and veteran status. As an Equal Opportunity Employer, we encourage all qualified applicants to apply and join our team.
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