What are the responsibilities and job description for the Purchasing Agent position at NJ Transit?
Move forward with us! At NJ TRANSIT, you'll join us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets our customers to their destinations on time—and we’re looking to hire talented folks with a love of learning to make it all possible.
Summary:
Executes purchases under the direction of Procurement & Logistics Department management.
Roles and Responsibilities:
Solicitation Management Responsibilities:
- Solicitations (Requests for Proposals (RFPs) and Invitations for Bids (IFBs)) assigned to Purchasing Agents typically are small procurements or select activities within a larger solicitation.
- Assures the inclusion of the proposed specifications, within solicitations as required.
- Gathers quotes and conducts simple bid and proposal processes. Distributes bid and proposal packages, and communicates with vendors, contractors, and consultants. Tabulates bids and proposals.
- Reviews bids and proposals.
- Coordinates contract approval and execution process.
- Issues Purchase Orders (POs) against Requisitions in support of procurements or for stand-alone small purchases.
- Assures that all required documents, representations, and certifications are properly executed and attached to POs and associated files as required.
Contract Management Responsibilities:
- Issues changes to POs against Requisitions in support of changes.
- Performs closeout of contracts.
Systems of Record Responsibilities:
- Performs all duties within the currently approved systems of record or, where manual processes are employed, properly maintains documents in conformance with document control policies.
Training & Development Responsibilities:
- Remain current on all required training.
Other Responsibilities:
- Tracks and reports on work activities with the end result being professional, transparent, efficient in execution of duties.
- Provides prompt responsive customer service to client departments on their procurements.
- Performs other duties as assigned by Procurement Leadership
Education, Experience, and Qualifications:
- Bachelor's degree or 5 years of related experience.
- The degree must be in Business, Public Administration, Engineering, Economics, IT or related degree area.
Knowledge and Skills:
- Technology – Must be able to work proficiently in the following Systems of Record: ECMS, Microsoft Office Suite (Outlook, Access Databases, Excel Spreadsheets, Word, PowerPoint, Project, Teams), Adobe, Oracle ERP, Kronos, Bid Express, and other systems in use or under development. Systems may change over time.
- Communication – Must be able to understand active listening and have very good written and verbal communication skills required.
At NJ TRANSIT you will enjoy a competitive salary and excellent benefit package:
- Comprehensive Family Health Insurance – Medical, Prescription, Dental, Vision
- Flexible Spending Account
- Life Insurance
- Paid Leave
- Tuition Assistance
- Pre-Tax Commuter Benefits Plan
-
Retirement Plans
- 401(a) - Retirement plan with a 6% employer contribution
- 401(k) - Retirement saving plan with up to an 3% company match
- 457(b) - Deferred Savings Plan
At NJ TRANSIT, diversity and inclusivity are vital to our success as are committed to hiring individuals from diverse backgrounds, experiences, abilities, and veteran status. As an Equal Opportunity Employer, we encourage all qualified applicants to apply and join our team.
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