Project Accountant

About NK Architects:

Founded in 1972, NK is a regional firm with offices in New Jersey, New York City and Pennsylvania, and a staff of approximately 65 employees working with clients throughout the country. We value diversity, equity and inclusion and strive to foster a workplace that mirrors the communities in which we work. We build lasting relationships that create sustainable value — for our clients, for ourselves and for our communities.

At NK Architects, we partner with mission-driven organizations who are committed to serving their communities. Our purpose: empowering healthcare providers, educators, and allied organizations to leverage design in pursuit of individual and collective wellbeing.

With our integrated team of architects, interior designers, planners, and engineers, we advocate for the people who are served by the spaces we design. We engage with our clients on a personal level, as both institutions and people, so we can help them do better what they do best.  

We know our clients take their work personally. We do too.

NK Architects is an Equal Opportunity Employer

Candidates must be eligible to work in the United States. No sponsorship can be provided.

More information at www.nkarchitects.com

Project Accountant at NK Architects

We’re seeking an enthusiastic, motivated, and growth-oriented individual who thrives as a self-starter and is eager to take their career to the next level. This role is ideal for someone ready to move beyond transactional tasks and embrace a dynamic position as a problem solver and trusted partner to project managers.

We’re looking for mature, invested professionals who are committed to their growth and success. If you’re a proactive team player with a positive outlook, you’ll thrive in our fast-paced environment of collaboration and continuous improvement.

Join a team that values your potential and empowers you to make a meaningful impact!

This position is a hybrid role in line with current office policy, 3 days in the office, 2 days working remotely.  Office policy is subject to change.  Days working in the office are flexible and may vary based on business and employee needs.  During peak times, such as month end, quarter end, and year end there may be an occasional need for overtime. The position is located at NK Architects NJ office, 95 Washington Street, Morristown NJ, 07960.  This is a full-time role and will report to the Accounting Manager.  Parking and Public transportation are available.

As we work in the Healthcare sector and healthcare predominates in our marketplace, in some cases our clients mandate that NK staff who conduct business with and site visits to healthcare providers be vaccinated. As such, we request all prospective hires be vaccinated.

Duties and Responsibilities:

Key responsibilities include, but are not limited to:

Contract Management & Project Performance    

• Review project contracts to ensure budget, billing terms & fee structure are aligned and enter contract details in Deltek Vantagepoint
• Manage the full project cycle from conversion of prospect to billable project in Deltek Vantagepoint
• Collaborate with and support project managers to ensure project resource assignments, budgets and work plans are accurate and up to date
• Review project performance monthly and provide insight and updates to PMs with respect to receivables, consultant, subcontractor, vendors and suppliers

Project Status Maintenance, Set up & Close Out

• Maintain project-related records, including contracts and change orders, purchase orders, project budgets
• Ensure all project set up details entered correction for tax reporting, location reporting, sector and organization, project type are correct at the time of project initiation
• Ensure Client address, billing and contact information is correct
• Follow project close out checklist and ensure project billing and receivables are all up to date
• Daily upkeep of project status and project creation in accounting system

Project Monthly Billing

• Monitor AP mailbox for invoices
• Create and post invoices using correct template
• Review and approve consultant invoices in accounting system
• Monitor consultant ledger monthly to pay invoices
• Follow up on consultant lag billing, pending ASR’s, cost reconciliations, budget issues

Accounts Payable - Direct Expense Management (Consultants, reimbursable)

• Set up rates, billing fees, billing limits, labor, consultant reimbursable expenses
• Investigate all project expenses not billed

 Month / Quarter & Year End Reporting, Entries, Analysis

• Run Monthly AR reports
• Provide AR trends update monthly
• Run Monthly & Quarterly Expense Detail Reports
• Review, reconcile, and approve Amex/Cash Expense Reports
• Assist with Yearend report preparation

Reconciliations

• Reconcile the Operating and Payroll Accounts monthly, identify stale dated items
• Reconcile absence requests (coordinate with HR)
• Reconcile weekly timesheet data for payroll data
• Quarterly reconciliation of general ledgers to sub ledgers

Timeline Approval Management

• Review time sheets for work-related projects
• Coordinate timesheet approval with PM’s and review, adjust, post timesheets

Additional Ad hoc Analysis or tasks as requested

Required Skills/Abilities:

·        Strong computer skills a must, intermediate in Excel and Word

• Well organized and able to prioritize and self-manage workload
• Strong written and verbal communication skills
• Experience with project accounting in Architectural or Engineering firm a plus
• Have a professional approach, maintain confidentiality, and demonstrate discretion with sensitive information

Education and Experience:

·        Minimum college graduate with Business/ accounting focus

• Minimum 5 years of experience, performing functions as outlined in the Job Description
• Prior industry experience or experience in small to mid-size firm a plus
• Experience with Deltek Vision or Deltek Vantagepoint a preference

Supervisory Responsibilities:

• None

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.