Benefits Assistant

NKSFB, LLC is the largest business management firm in the country, with seven offices in California and New York, and more than 650 employees. We work alongside the world’s top artists in music, film, and television, as well as athletes, executives, entrepreneurs, and other high achievers. We offer a sophisticated range of concierge-style services to meet their lifestyle management needs.

Position Title: Benefits Assistant 

Reports To: Benefits & LOA Manager

Department: Human Resources

Location: Westwood 

Summary:

As a member of the Human Resources department, the Benefits Assistant is responsible for performing a variety of administrative duties. Reporting to the Benefits & LOA Manager, the Benefits Assistant helps employees with the enrollment process of the firm’s benefit offerings, responds to benefit related inquiries, maintains accurate benefit records, processes carrier invoices, and ensures compliance with required benefit notices. This role is vital in ensuring the day-to-day operations within benefits runs smoothly, and efficiently.

What Will You Do?

• Administers various employee benefits programs, such as group health, dental and vision, accident and disability, flexible and health spending accounts, life insurance, 401(k), and wellness benefits.
• Processes enrollments, terminations, and qualified status changes (QSCs) for all health and welfare programs, and follows up with all new hires and employees with QSCs to ensure all enrollments and changes are processed in an accurate and timely manner.
• Monitors e-mail box to respond to benefits related questions from Staff and Partners at the firm.
• Conducts benefits orientations and explains the benefits self-enrollment system.
• Ensures benefits adjustments are entered appropriately in payroll system for payroll deduction.
• Resolves administrative problems with carrier representatives.
• Assists with the firm’s annual open enrollment process.
• Audits and processes carrier invoices in a timely manner.
• Coordinates workers' compensation claims with third-party administrator.
• Assists Benefits & LOA Manager with leave administration duties as needed, such as preparing and collecting required documentation, to ensure compliance with state and federal labor laws.
• Performs other duties as assigned.

What Do you Need to Succeed:

• Possess comprehensive knowledge of the terms and conditions of all US health and welfare plans to ensure the proper administration by insurers and vendors.
• Knowledge of federal and state regulations related to benefits and LOA administration, including FLSA, FMLA/CFRA, HIPPA, ERISA and the like.
• Competency in Microsoft applications including Word, Excel and Outlook.
• Self-motivated with excellent organization skills.
• Strong verbal and written communication skills a must.
• Attention to detail and ability to multi-task is an asset.
• Strong organizational and problem-solving skills.
• Exceptional interpersonal skills.
• Ability to prioritize tasks and delegate when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to learn and navigate the firm’s HRIS and Talent Management Systems.

 Education and Experience:

• High School Diploma required.
• Bachelor’s degree desired, preferably in Human Resources, Business Administration, or related field.
• One year of Human Resources or Benefits administration and/or management experience strongly preferred.
• SHRM-CP, or SHRM-SCP, PHR highly desired.

Education / Experience:

• High School Diploma required.
• Bachelor’s degree desired, preferably in Human Resources, Business Administration, or related field.
• One year of Human Resources or Benefits administration and/or management experience strongly preferred.
• SHRM-CP, or SHRM-SCP, PHR highly desired.

Physical Demands and Work Environment:

• Occasional, standing, walking, crouching, and lifting to 15 pounds.
• Frequent use of hands and reaching with hands and arms.
• Regular talking, hearing, seeing, and sitting.
• Moderate to the loud noise level.
• Risk of electrical shock.

Salary Range: The salary range for this role is $55,000 - $65,000 and represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications, and location. 

What We Offer: NKSFB offers a great variety of benefits and perks to our employees. Some of these include:

• Medical, Dental and Vision coverage
• Flexible Spending Account
• Basic Life and AD&D
• Voluntary Life and AD&D
• Long Term Disability
• Voluntary Critical Illness and Cancer, Hospital Indemnity and Accident Coverage
• Genetic Screening and Cancer Support
• Pet Insurance
• Accrue 15 PTO days annually
• 401k, Match and Profit Sharing Plan
• 10 Paid Holidays and 1 Floating Holiday

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Employees may also perform other duties as assigned.

NKSFB, LLC is an Equal Opportunity Employer and is committed to diversity and inclusion. If you’re a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us at staffing@nksfb.com.

We collect your personal information when you apply for employment at NKSFB, LLC. To learn more about our data privacy practices, please view our Employee Privacy Policy.

Salary : $55,000 - $65,000