What are the responsibilities and job description for the Office Manager position at NKSFB?
NKSFB, LLC is the largest business management firm in the country, with more than 650 employees working from seven offices in the Los Angeles and New York City area. We work alongside the world’s top artists in music, film, and television, as well as athletes, executives, entrepreneurs, and other high achievers, offering a sophisticated range of concierge-style services to meet their lifestyle management needs.
Position Title: Office Manager
Reports To: Partner
FLSA Status: Exempt
Department: Office Services
Location: Garden City (Onsite)
Your Role: We are seeking an exceptional and dynamic Office Manager who is highly motivated, reliable, and task-oriented, to provide a range of office support to our Garden City office. The ideal candidate is a self-motivated professional, capable of prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity for prospects able to lead, oversee, and manage a small to medium sized office, serving as a fundamental key player to our Garden City location.
What Will You Do?
- Approve, adjust, and review employee timecards and PTO using ADP
- Approve employee expense reports using Expert Time
- Collect, scan, and E-mail incoming bills for approval, and prepare monthly bank reconciliations
- Mail invoices, concur electronic invoice approvals, and request building access cards
- Liaise with IT team as Garden City office point of contact, assisting with Helpdesk requests and escalations
- Work closely with our vendors and technicians for on premise printer, toners, and additional services
- Act as first point of contact for Garden City office recruiting needs, including but not limited to: providing job descriptions, reviewing resumes of applicants, and interviewing
- Participate in weekly onboarding meetings, provide access for new hires, and assist with offboarding payroll
- Act as Garden City Office representative for Events Committee
- Oversee and maintain office calendar; enter employee work schedules as needed
- Oversee and approve conference room requests
What Do you Need to Succeed:
- Experience with ADP and Expert Time is a plus
- Bookkeeping experience is a plus
- Competency in Microsoft Applications including Word, Excel and Power Point
- Ability to prepare and format reports in both Excel and Word with exceptional proof-reading skills.
- Attention to detail and high organizational skills.
- Strong verbal and written communication skills is a must.
- Strong problem-solving skills with impeccable multi-tasking abilities.
Education / Experience:
- High school diploma required.
- Bachelor’s degree in Business or related field preferred.
Physical Demands and Work Environment:
- Standing, walking, crouching, and regular lifting up to 15 pounds
- Frequent use of hands and reaching with hands and arms
- Regularly talking, hearing, seeing, and sitting
- Moderate to loud noise level
- Risk of electrical shock
Salary Range: The salary range for this role is $70,000 - $90,000 and represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications, and location.
What We Offer: NKSFB offers a great variety of benefits and perks to our employees. Some of these include:
- Medical, Dental and Vision coverage
- Flexible Spending Account
- Basic Life and AD&D
- Voluntary Life and AD&D
- Long Term Disability
- Voluntary Critical Illness and Cancer, Hospital Indemnity and Accident Coverage
- Genetic Screening and Cancer Support
- Pet Insurance
- Accrue 15 PTO days annually
- 401k, Match and Profit Sharing Plan
- 10 Paid Holidays and 1 Floating Holiday
The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Employees may also perform other duties as assigned.
NKSFB, LLC is an Equal Opportunity Employer and is committed to diversity and inclusion. If you’re a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us at staffing@nksfb.com.
We collect your personal information when you apply for employment at NKSFB, LLC. To learn more about our data privacy practices, please view our Employee Privacy Policy.
Salary : $70,000 - $90,000
