Administrative Assistant - Camp Services

Job Description

The Administrative Assistant position requires a high degree of organizational and customer service skills. They will conduct a variety of administrative duties needed to manage administrative tasks, assisting with data entry, report compilation, data management, and special projects. This position will focus on remote site support and will also support other aspects of Camp Services business. All duties are to be performed in accordance with NMS’ mission, vision, and values.

Position based in the Anchorage area: Employee must reside within 50 miles of NMS's Corporate Office in Anchorage, AK, as the role requires running work-related errands and accessing the office on short notice

Responsibilities

• Logs, compiles, organizes, processes, and summarizes many different types of data with a high degree of accuracy and urgency.
• Prepare and submit routine documentation, general correspondence, and various other reports.
• Compile miscellaneous monthly reports.
• Accurately utilize complex software applications with high attention to detail to ensure correct information is documented.
• Maintain various tracking spreadsheets through accurate and timely data entry.
• May assist others with overflow work or special projects.
• May assist in the preparation of documents affecting the functioning of the assigned area.
• May utilize specialized computer systems and applications with unique applications being used at the discretion of the department.
• Employee will occasionally drop off and deliver products and supplies to support remote locations. Use of personal vehicle for work-related errands: Employee will be required to use their own vehicle for errands as needed.
• This position has no supervisory responsibilities.
• Other duties that are pertinent to the department or unit’s success also may be assigned.

Qualifications

• High school diploma or GED equivalent.
• At least three (3) to five (5) years of directly related administrative experience.
• Ability to operate in a climate of confidentiality requiring professionalism and discretion.
• Ability to work independently and complete assignments in a timely manner.
• Strong interpersonal and communication skills, in both written and verbal forms.
• Strong organizational and time management skills including ability to multi-task.
• Must be able to cooperate and work as part of a team with fellow employees, customers and clients.
• Must have intermediate skills in using the following equipment: Microsoft Word, Excel, Outlook, PowerPoint, and Teams, as well as other similar common software programs.
• Minor accounting capabilities.
• Ability to type at least 50 words per minute.
• Attention to detail along with accuracy.
• Reliable and dependable attendance in both a remote and office setting.
• A valid driver’s license and an acceptable driving record for the past three (3) years to be eligible under NMS’ vehicle insurance policy (may be required at other locations).
• Must pass all pre-employment contract requirements which may include but are not limited to: criminal background check, drug test, physical and fit for duty assessment and hearing test. Applicants not located near a testing facility are responsible for paying for travel to the nearest testing facility.
• Must meet and adhere to all safety guidelines and regulations set forth by the company and client.
• Contracts require employees to read, write, speak and understand English.

Working Conditions and Physical Requirements

Weather: Indoors/Outdoors – most of the work is done indoors in an office setting. Employee may be exposed to outdoor weather conditions, including arctic conditions if traveling to the North Slope or a remote camp setting.

Noise level:

The noise level in the work environment is moderate to loud.

Description of environment:

Standard office environment or working in an remote camp setting as assigned.

Physical requirements:

Employee is required to lift and/or move up to 25 lbs. Frequently required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift.

Competencies

• Proficiency in Microsoft Office Suite : Word, Excel, Outlook, PowerPoint, Teams
• Computer literacy : Strong computer skills and ability to learn new software
• Technical aptitude : Ability to troubleshoot basic technical issues
• Organization and time management : Ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously
• Attention to detail: Meticulous and accurate in work
• Communication skills: Effective verbal and written communication skills
• Interpersonal skills : Ability to build and maintain positive relationships with colleagues and stakeholders
• Problem-solving : Ability to identify and resolve issues in a timely and efficient manner
• Customer service: Excellent customer service skills, including patience, empathy, and the ability to handle difficult situations
• Adaptability : Ability to adapt to changing priorities and work environments
• Teamwork: Ability to work effectively as part of a team and contribute to a positive work culture

NMS Core Values

Safety guides our behavior.

Honesty and integrity govern our activities.

Commitments made will be fulfilled.

All individuals are treated with dignity and respect.

The environment will be protected and sustained.

Equal Opportunity Employer NANA Regional Corporation, Inc. and its subsidiaries are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender (including pregnancy, gender-identity and sexual orientation), age, disability, genetic information, veteran protected status or any other characteristic protected by applicable law. NANA grants employment preference to shareholder of NANA, their spouses and descendants to the extent allowed by law.

Accommodation Requests for Job Seekers with a Disability. If you are a job seeker with a disability and require accessibility assistance or an accommodation for any part of the employment process, contact us at recruiting@nana.com or 1-800-478-2000.

Default: Location : Location US-AK-Anchorage

Job ID 2025-16528

NMS Division NMS Camp Services

Work Type Hybrid

Work Location Anchorage

NMS is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, veteran protected status or any other characteristic protected by applicable law.