HR/ Payroll/ AP- SNF/Long Term Care

Human Resource functions

• Manages benefits plans, including enrollments, changes, terminations. Ensures proper payroll deductions are processed through the organizations payroll system.
• Works with HR Director and department managers to implement recruitment strategies and interview process. Tracks status of candidates and follows-up as appropriate
• Manages new hire on-boarding, including orientation, new hire paperwork, and initiating drug screens and background checks.
• Processes all aspects of employee information from initial hire process to termination including data entry into payroll, timekeeping and benefits carrier systems to ensure accurate record keeping.
• Participate in various HR workflows (such as but not limited to I-9 forms, EEO tracking, employee benefit program, workers compensation claims, unemployment forms, COBRA administration, etc) by compiling, filing and distributing appropriate electronic and physical paperwork
• Conducts audits of benefits, personnel files or other HR programs and recommends corrective action. Implements corrective actions as directed.
• Conducts benefits testing as required, including but not limited to 403b and cafeteria plan non-discrimination testing.
• Assists with the preparation of the performance review process, including 360 reviews.
• Ensures all up-to-date legal postings are placed in a designated area within established timeframes. Payroll functions
• Conducts all aspects of semi-monthly payroll process with oversight and input from Director, Accounting and HR Director, including but not limited to reviewing on-call hours, overtime requirements, updating benefits deductions.
• Post payroll journal entry in accounting software.
• Maintain timekeeping system with accurate project codes and pay / bill rates.
• Run monthly project reports and post journal entries to reclassify time to specific projects.
• Researches and implements payroll tax requirements as needed.
• Ensure proper use and protection of information assets by complying with the organization’s information privacy and security policies to protect assets from unauthorized access and by reporting any security events or potential events or other security risks to the organization.
• Performs additional tasks as directed.
• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice / expense reports; recording entries.
• Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Ensures credit is received for outstanding memos.
• Issues stop-payments or purchase order amendments.
• Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by microfilming and filing documents.
• Disburses petty cash by recording entry and verifying documentation.
• Reports sales taxes by calculating requirements on paid invoices.
• Protects organization’s value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes accounting and organization mission by completing related results as needed.