What are the responsibilities and job description for the Chief of Staff position at Noctrix Health?

Job Description

Noctrix Health is redefining the treatment of chronic neurological disorders with clinically validated therapeutic wearables. Our team of medical device specialists, neuroscientists, and consumer electronics engineers is dedicated to delivering prescription-grade therapy with an outstanding user experience. We have pioneered the world's first drug-free wearable therapy, clinically proven to alleviate symptoms in adults with drug-resistant Restless Legs Syndrome (RLS). Be part of our mission to transform healthcare, improve lives, and drive meaningful change with Noctrix Health.

The Chief of Staff at Noctrix Health is a strategic and operational leader who works closely with the CEO to amplify their effectiveness and drive company-wide priorities. This high-impact role serves as the central coordinator for executive initiatives, ensuring alignment across teams and optimizing organizational performance. Acting as a thought partner to the CEO, the Chief of Staff manages strategic projects, enhances cross-functional collaboration, and facilitates decision-making at the highest levels.

This role bridges strategy and execution, enabling the CEO to focus on long-term vision and growth. The Chief of Staff will act as a trusted advisor, managing critical priorities, setting measurable goals, and fostering a culture of data-driven decision-making across the organization. This position requires a balance of strategic insight, operational excellence, and exceptional communication skills, combined with the ability to lead initiatives in a dynamic, fast-paced environment. This position reports to the CEO.

Responsibilities :

Strategic Partnership :

Serve as a trusted advisor to the CEO, offering strategic counsel and insights for high-impact decision-making

Proactively anticipate the CEO's needs and handle urgent matters independently

Collaborate with the Executive Team and Board of Directors on tactical matters and represent the CEO in internal executive meetings as needed

Operational Leadership :

Prepare briefing materials, talking points, and key documentation for high-stakes meetings and events

Executive Team Coordination :

Facilitate and manage weekly executive meetings, ensuring agenda setting, follow-ups, and accountability tracking

Oversee quarterly business reviews, including agenda development and action item tracking

Act as a liaison between the CEO's office and the Board of Directors, managing board updates, quarterly meetings, and off-site event coordination

Key Initiative Management :

Lead strategic projects, including investor updates, executive presentations, and leadership retreats

Support fundraising efforts and ensure alignment with investor relations

Organize company-wide events such as town halls and leadership retreats

Work cross-functionally to implement new initiatives, resolve operational bottlenecks, and scale emerging functions

Policy and Practice Optimization :

Develop and implement policies that enhance collaboration and operational efficiency while aligning with Noctrix Health's mission and values

Identify inefficiencies and redundancies, driving process improvements across teams

Document and promote best practices to support sustainable growth

Goal-Setting and Tracking :

Oversee the company's OKR (Objectives and Key Results) process, collaborating with functional leads to set, monitor, and refine measurable goals

Establish and maintain systems for tracking progress on high-priority projects

Requirements :

Bachelor's degree in business, Healthcare Management, or a related field; advanced degree (MBA, PhD) strongly preferred

10 years of experience in consulting, operations, or similar roles requiring analytical and strategic expertise

5 years of leadership experience in the healthcare, medical device, or biotechnology industries

Proven success in driving initiatives from inception to execution in a fast-paced, high-growth environment

Expertise in data analytics, KPI management, and commercial operations within a healthcare or medical device company

Proficiency in tools like Tableau, Power BI, or similar platforms for data visualization and analysis

Exceptional project management and organizational skills, with a strong attention to detail

Ability to manage confidential information with discretion and integrity

Strong interpersonal and communication skills, with high emotional intelligence

Quantitative skills and comfort with financial models, data analysis, and reporting

Compensation :

Base Pay : $185,000 per year yearly bonus stock options

This is a hybrid position located in our Pleasanton HQ.

Salary : $185,000

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