What are the responsibilities and job description for the Purchasing Manager position at Nolan Air Heating & Cooling?
Company: Nolan Air Heating & Cooling
Location: Tampa, Florida
Job Type: Full-Time
Nolan Air Heating & Cooling is a trusted HVAC service provider in the Tampa Bay area, dedicated to delivering top-quality heating, ventilation, and air conditioning solutions to residential and commercial clients. We’re seeking a detail-oriented and proactive Purchasing Manager to join our team and support our operations with efficiency and professionalism.
The Purchasing Manager will play a critical role in ensuring smooth daily operations at Nolan Air Heating & Cooling by managing procurement, inventory, and vendor relationships. This position requires strong organizational skills, the ability to multitask, and a focus on maintaining optimal inventory levels and timely material delivery. While primarily focused on operational and administrative tasks, the Purchasing Manager will occasionally assist with customer service duties, limited to no more than 25% of their time.
- Procurement & Vendor Management: Source and purchase equipment and materials from vendors, obtain competitive pricing from multiple vendors, and negotiate terms to ensure cost-effectiveness and quality.
- Purchase Orders & Returns: Prepare and process purchase orders, handle returns, and resolve any issues or discrepancies with vendors promptly.
- Delivery Coordination: Ensure timely delivery or pickup of materials, coordinating with vendors and internal teams to meet project deadlines.
- Inventory Management: Maintain proper inventory levels for the warehouse and each service van, conducting regular checks and updates to prevent shortages or overstocking.
- Customer Service (Limited): Serve as a customer service representative by answering phone inquiries and assisting clients, with this duty capped at 25% of weekly workload.
- Administrative Support: Maintain accurate records of purchases, inventory, and vendor interactions; collaborate with the team to support operational efficiency.
- Proven experience in office management, procurement, or inventory control, preferably in the HVAC or construction industry.
- Strong negotiation and vendor relationship management skills.
- Excellent organizational and multitasking abilities with a keen attention to detail.
- Proficiency in Microsoft Office (Excel, Word) and familiarity with inventory or procurement software (preferred).
- Ability to communicate effectively with vendors, team members, and customers.
- Basic understanding of HVAC equipment and materials is a plus but not required.
- High school diploma or equivalent required; associate’s or bachelor’s degree in business administration or a related field preferred.
- Ability to work in an office environment with occasional visits to the warehouse.
- May require lifting or moving light office supplies or inventory items (up to 20 lbs).
- Estimated Annual Salary: $45,000 - $55,000
- Health insurance
- Paid time off
- Opportunities for growth within the company
Please submit your resume to will@nolanair.com with the subject line “Purchasing Manager Application – Nolan Air Heating & Cooling.” We look forward to hearing from you!
Nolan Air Heating & Cooling is an equal opportunity employer.
Salary : $45,000 - $55,000