Director of Accounting

Summary of Duties

Manages the day-to-day accounting, accounts payable, and financial reporting functions of the Organization, including oversight of the monthly close process.

Essential Job Functions

• Provides guidance and leadership to the accounting staff and accounts payable staff.
• Supervises the tasks of the accounting staff, including reviewing their work (journal entries, reconciliations, trial balances, etc.).
• Prepares the quarterly financial report for the Board of Directors.
• Prepares the Organization’s consolidated financial statements in conformity with GAAP.
• Monitors actual operating results as compared to the operating budget.
• Prepares or assigns financial projections, forecasts, pro formas, cost accounting, and other financial analysis as directed.
• Reviews operating statistics and monthly reports, investigating significant variances from budget.
• Controls and maintains the general ledger, ensuring the accuracy of all transactions posted to the general ledger, account reconciliations, and resolution of discrepancies.
• Maintains the accounting system with respect to the general ledger and all other modules interfacing with or impacting the integrity of the system, including managing user access and security.
• Controls and maintains fixed assets records, including depreciation calculations.
• Reconciles and prepares journal entries and reports for bonds, investments, trust funds, leases and other technical accounting areas.
• Assists AVP Finance in preparation for annual financial audit, including preparation of worksheets and supporting schedules.
• Prepares various informational filings and tax returns.
• Assists AVP Finance in treasury functions and cash management.
• Assists in reimbursement analysis and preparing cost reports for third party payors.
• Assists AVP Finance in the accurate and timely dissemination of financial management reports as assigned.
• Coordinates the completion of balance sheet and income statement account reconciliations on a timely basis and proactively addresses incorrect postings or inappropriate usage of accounts, identifying and suggesting process changes where required.
• Assists in the development of process/workflows, identifies accounting and internal control issues, and develops action plans for resolution and assist in implementation of action plans for resolution.
• Plans, organizes, coordinates and directs accounts payable functions to include collecting and compiling invoices, packing slips, purchase orders, payment requests and other documentation necessary to properly process and document accounts payable transactions.
• Supervises matching and preparation of invoices and related documentation for input into accounts payable system.
• Supervises input of data into accounts payable system and maintains control.
• Prepares accounts payables aging reports prior to each check run and analyzes for open invoices aged beyond terms.
• Supervises preparation and distribution of accounts payable disbursements, insuring that only properly approved, valid invoices are paid within terms formally agreed upon with the vendor.
• Prepares aged accounts payable trial balances at each month-end for reconciliation to the general ledger by accounting staff.
• Supervises filing or electronic retention of check stubs, paid invoices and supporting documentation.
• Supervises reconciliation of vendor statements to accounts payable records and works with vendors to rectify any discrepancies.
• Gathers and maintains sales and use tax data. Prepares sales and use tax returns and insures that returns are filed and taxes paid on time.
• Assists in the preparation of annual Form 990
• Performs other Finance Department duties as required.
  
  

Education

Bachelor’s degree in accounting required. CPA/CMA certificate and/or advanced degree preferred.

Experience

Minimum of three (3) years accounting experience required, preferably in healthcare. Minimum of one (1) year supervisory experience required.

Physical Requirements

• Must be able to walk, sit, stoop, and stand intermittently throughout the workday.
• Must be able to work with hands and fingers throughout the workday.
• Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so the requirements of this position can be fully met.