What are the responsibilities and job description for the Chemical Dependency Program Manager position at Nooksack Indian Tribe?
Department: Chemical Dependency
Reports To: Health Director
Job Status: Regular Full Time
Type: Exempt (Salaried)
Grade: K
JOB SUMMARY:
Under direction of the Health Director, provides the overall management and leadership of the Chemical Dependency (CD) Department and ensures the CD treatment and prevention programs provide quality services to their clients and the community.
CD Programs Include : SAMSHA /Nooksack Way of Life and Chemical Dependency Out Patient Treatment/Prevention Program
MAJOR TASKS AND RESPONSIBILITIES:
- Assist in the development of CD Department budget; monitors adopted budget and authorizes expenditures in conformance with established policies.
- Oversight of Federal and State grant, including data collection, monitoring and reporting to agencies
- Maintain complete confidentiality and honors the Privacy Act in all department related activities.
- Monitors and stays abreast of technological, legal and operational changes that affect the activities and work processes of the department; make recommendations for and develop and assist with carrying out improvements to the program to meet changing mission parameters and requirements.
- Develop the department’s strategic plan, goals, and develop and implement an attainable work plan to meet the established goals.
- Provide leadership, vision, and management to the Nooksack Way of Life and CD program personnel.
- Attend departmental meetings to review strategic goals and initiatives, promote team building and work to provide growth paths for staff.
- Provide day-to-day supervision, conduct performance appraisals, and delegate work assignments for all CD and Prevention personnel.
- Assist in recruiting, hiring, and providing appropriate training for the CD support staff.
- Attend Manager Meetings and Council meetings as requested.
- Creates the CD policies, procedures and implements them with the consent of the Health Director and as approved by the Tribal Council.
- Regularly reviews all client files with Q.A. Specialist and CD Counselors to ensure quality and adherence to local, state and federal guidelines or regulations.
- Responsible for efficient and effective utilization of Nooksack Way of Life and CD Program resources.
- Collaborate with CD Program staff to identify the needs of each program for education and training.
- Collaborate with staff to ensure the Tribe’s representation at essential local, state and federal CD program meetings and activities.
- Ensure staff members are cross trained to ensure services are available when needed.
- Assist CD program supervisors to plan and promote internal and external community outreach. Keep abreast of CD program trends and recommending change in service delivery to the Health Director.
PREFERENCE:
Indian Preference Policy applies to this and all positions with the Nooksack Indian Tribe.MINIMUM QUALIFICATIONS
The following qualifications are required for the incumbent to have, in order to be considered for the position.
REQUIRED EDUCATION, EXPERIENCE AND TRAINING FOR POSITION:
- Bachelor degree from an accredited college or university in Human Services, Public Administration or a related field.
And
- A minimum of two (2) years of health administrative work experience at management level or equivalent position.
OR
Associates of Arts degree from an accredited college or university and four (4) years of work experience at management level or equivalent position with two (2) years of directly related experience.REQUIRED SKILLS/KNOWLEDGE/ABILITIES POSITION:
- The ability to make sound judgments; take initiative; be flexibility; and detail-oriented.
- Knowledge and experience in preparing and controlling budgets and other management type functions.
- Knowledge and Experience in grant management, monitoring and reporting to Federal and State agencies.
- Ability to work effectively and respectfully with the Nooksack Tribe’s Community and Tribal Culture.
- Must possess good communication skills (writing, spelling, listening, and speaking).
- Must have follow-through and able to complete tasks or ensure tasks assigned are completed on time and within budget.
- Proficiency in computer applications (word, excel, database)
- Excellent interpersonal skills in the areas of creative problem-solving, conflict resolution, group planning and decision-making processes.
- Must be able to communicate and deal effectively with federal and local government agencies, builders, contractors, and other office staff and the Tribal community-at-large.
- Ability to identify funding opportunities that meet the Tribes’ needs.
- Ability to prepare clear and concise written reports and maintain records and findings, documents, correspondence and related files and records.
- Ability to simultaneously manage multiple priorities.
- Ability to establish and maintain effective working relationships. Knowledge of local and state CD program resources
CONDITIONS OF EMPLOYMENT:
- Must pass alcohol/drug test at time of hire and throughout employment.
- Must pass criminal background check at time of hire and periodically thereafter. Must have and maintain throughout employment a valid Washington State Driver’s License and meet the insurability requirements of the Tribe.
LICENSES OR CERTIFICATIONS:
Must have and maintain throughout employment a valid Washington State Driver’s License and meet the insurability requirements of the Tribe. (Must Provide Driving Abstract at time of hire).
PHYSICAL REQUIREMENTS ( The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.):
- The standard work week is 8:30-5:00 Monday through Friday.
- While performing the duties of this job, the employee is regularly required to sit for long periods and frequently required to talk and hear.
- The employee is occasionally required to stand and walk.
- Frequent/constant sitting: on adjustable chair at desk or assigned work area. Ability to occasionally lift 1-20 lbs.: files, paperwork, supplies. Seldom required to lift up to 35 lbs.
- Occasionally required to push/pull using both arms/hands with required force of 5-20 lbs. to open doors/file drawers and filing documents.
- Frequently required to bend at waist/knees/neck to and from seated position while working at desk, filing and records handling.
- May kneel or crouch occasionally to retrieve items from floor level.
- The majority of the work will be in an office environment with little exposure to noise or outside weather conditions.
- Constant use of both hands/fingers and arms to reach/handle or grasp while keyboarding, using phone, calculator, copier, and other office equipment; writing instructions, filing and performing other administrative duties. Job requirements include forward and over shoulder reaching on a frequent basis.
- Keyboarding – frequently for long intervals throughout work shift depending on specific work requirements.
- Ability to use computers, reading fine print, visual requirements include hand/eye coordination and visual acuity in near/mid ranges.
- Ability to answer phones, communicate with clients, community members, outside agencies and, co-workers while giving and receiving instructions.
- The employee may occasionally lift and/or move up to 20 pounds. May have to walk/drive between office locations or to meetings under a variety of conditions
DESIRED SKILLS/KNOWLEDGE/ABILITIES POSITION
The following qualifications are preferred/helpful for the incumbent who has these skills/knowledge or abilities for this position.
- 2 years of experience working with Native Americans or Native American organization preferred.
- 2 year of supervisory experience working with professionals in the field of responsibility.
