Project Controls Coordinator

1. Full payroll processing including processing employee's hours from data provided on timesheets, reconciling variances utilizing tools in the Time and Attendance and payroll system, printing checks and verifying checks are accurate before distributing.

2. Assist the Safety Department, Project Manager and Superintendents with the new hire process if needed.

3. Receive all new hire paperwork and verify completeness and accuracy.

4. Set up all new hire and termination information for employees using Viewpoint Human Resource and Payroll modules.

5. Provide timekeepers with appropriate training (as needed) by traveling to job sites.

6. Develop and communicate standard procedures for all timekeepers to follow.

7. Audit and reconcile hours and job phase codes against timesheets for up to 250 employees.

8. Create or print a variety of reports on demand.

9. Prepare daily labor and weekly equipment, and material timesheets for project managers and material coordinators to present to customers for approval as needed.

10. Maintain organized files of all data required for proper auditing procedures for timesheets, field change orders (FCO), overtime reports, signed customer timesheets, equipment sheets, etc.

11. Perform additional assignments per the direction of the Project Controls Manager.

12. Perform accounting/payroll/project control tasks as assigned while working at the home office.

Required knowledge

1) 2 years of prior work involving payroll or accounting functions in the construction, power, chemical, or refining industry preferred.

2) Must possess 2 years of prior work experience using a computerized accounting system.

3) Ability to solve practical problems and deal with a variety of issues in sometimes stressful situations.

Required skills or abilities

1) Highly accurate data entry and math skills are required.

2) Ability to develop an in-depth understanding of Viewpoint and the Time and Attendance system with advanced ability to use their functionality.

3) Ability to multi-task.

4) Good proficiency in using Microsoft Excel and Word is required.

5) TRACK system experience preferred.

Formal education

Associate degree in Accounting, Business Administration preferred; or equivalent combinations of technical training and/or related experience

Experience

Minimum of 1-3 years of experience in accounting or payroll preferred.