Accounts Receivable Specialist

Summary:

The A/R Specialist will be responsible for managing the accounts receivable process, ensuring timely and accurate invoicing, and supporting cash flow management. This role plays a critical part in maintaining strong relationships with clients and ensuring the financial health of the organization.

Essential Duties & Responsibilities:

The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by the business demands. 

Invoicing and Billing:

·       Prepare and send accurate invoices to clients in a timely manner.

·       Verify billing information, including contracts, purchase orders, and service agreements.

Account Management:

·       Monitor accounts receivable balances and follow up on outstanding invoices.

·       Reconcile customer accounts to ensure accuracy and resolve discrepancies.

Collections:

·       Communicate with clients regarding overdue payments and assist in resolving payment issues professionally and                     efficiently.

·       Collaborate with internal teams to address disputes or issues delaying payment.

Reporting:

·       Prepare regular A/R aging reports and provide updates to management on collection efforts.

·       Assist with month-end closing processes by reconciling A/R accounts.

Process Improvement:

·       Identify and recommend improvements to streamline A/R processes.

·       Maintain compliance with company policies and accounting regulations.

Customer Relations:

·       Build and maintain positive relationships with clients, ensuring clear and professional communication.

Qualification Requirements:

Education:

·       High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Business Administration, or         a related field preferred.

Experience:

·       2 years of experience in accounts receivable, billing, or a related role.

·       Familiarity with the construction or utility services industry is a plus.

Required Skills:

·       Proficiency in accounting software and Microsoft Excel.

·       Strong understanding of accounts receivable processes and best practices.

·       Excellent attention to detail and problem-solving skills.

·       Strong organizational and time management skills with the ability to prioritize tasks.

·        Outstanding communication and interpersonal skills.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to handle or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to sit, stand, and walk. The employee is occasionally required to climb, or balance, and stoop, kneel crouch, or crawl.

The employee occasionally is required to lift and/or move up to 25 pounds and to walk up to ½ mile daily. Specific vision abilities in this job include close vision and distance vision.  

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving mechanical parts; in outside weather conditions and is occasionally exposed to wet and/or humid conditions, and fumes or airborne particles.

The noise level in the work environment is usually moderate.

Note: Nor-Cal Pipeline Services is a drug-smoke and alcohol- free workplace. Drug testing is a requirement for employment.

Nor-Cal Pipeline Services is an Equal Opportunity Employer.

Salary : $22 - $28