What are the responsibilities and job description for the Document Management Specialist (m/f/d) position at Nordex Group?
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Position Summary :
As a Document Management Specialist, you will be responsible for document management (internal and external) for all NA projects, working closely with the Contract Manager, Project Managers, and Operations team.
Responsibilities :
Responsible for creating, completing, and maintaining all the Documentation files and digital platforms related to the Projects
Definition and revision of the document matrix referring to the documents to be managed, implementation on the digital platform for its management, check-up and subsequent validation.
Check and validate the documentation according to the document matrix, on a digital platform within the term established by contract.
Record and file all communications and correspondence with Customers and subcontractors according to the contract and company procedures
Attendance at PM meetings (internal and with the customer), as needed.
Collaborate with the PM Team regarding documental Management implementation and compliance.
Support the PM, PM Tea,m and Contract Manager in the preparation of any claim or deliverable as needed.
Collaborate with the PM and Contract Manager to provide compliance by PM Tema prior to their entry with respect to the documentary requirements applicable to the project.
Collaborate with the Site Manager and Contract Manager to provide compliance by subcontractors prior to their entry with respect to the documentary requirements applicable to the project.
Training for users of PM team, contractor and subcontractor companies to use the digital platform of Nordex and Customer; according to what could be needed.
Responsible to support the Contract Manager and PM for Leading and managing Contract with all the correspondence and documentation related to the contract administration / management.
Ensuring all contract notices / alerts, extras and claims are submitted
Assisting PM on the pass-through claims from Site to Customer and vice versa. record of any financial instrument, such as Bonds, Insurance or similar from subcontractors in alignment with the Site Controller, Treasury and CPM.
Support on Preparing claims with subcontractors and pass-through to Customers and vice versa, providing the supporting documentation
Support on the Handover process to Services with all the supporting documentation.
Requirements :
HS Diploma or equivalent; associate or bachelor’s degree in relevant field (e.g., Engineering, Construction Management) preferred.
3 years of experience in document control or related field
Energy projects business, construction, or wind industry desired
High proficiency in Microsoft office 365 application
Professional English (fluent)
French will be desired
High Commitment
Honesty and transparency
Teamwork
Ownership and responsibility
Adaptability
Organizational Skills
Ability to prioritize work, multi-task efficiently, meet deadline obligations, prepare reports, and outline what is best practice.
Commit to Safety, Quality, and Environmental standards.
Have a strong code of ethics and integrity.
Work in a diverse and fast-paced environment.
Strong organizational and time management skills.
Ability to analyze and solve problems independently with a high level of results orientation as demonstrated by the identification of deviations, risks and opportunities during contract negotiations and quotations.
Strong communication, both orally and in writing, and interpersonal skills
Ability to communicate with all levels of the organization
Ability to learn new software and systems quickly.
Experience in document management systems (e.g. SharePoint).
Ability to travel domestic and international locations to project sites and on business as required with the ability to obtain a passport.
In addition to the opportunity to make our world a little more sustainable, we offer you :
- Some offers may vary by location
Nordex adheres to a policy of equal employment opportunity. All employment decisions are made without regard to religion, age, sex, color, national origin, handicap, or other protected class and are in full compliance with all federal and state laws.
